Position Details
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- Independently handles projects assigned by the Associate Dean for Faculty and Staff Affairs, which are of a confidential nature, including requests from OULR, OGC, legal, union, ethics and compliance, and personnel matters. Support preparation of documents for grievances and arbitrations as needed.
- Responsible for calendar keeping and scheduling of appointments and compose correspondence for Associate Dean’s signature.
- Responsible for providing administrative, computing, and staff support for the office. Executes assignments and tasks requiring data collection, information gathering, data entry/retrieval, database maintenance, forms and presentations.
- Manages and maintains confidential faculty personnel information and files, local and national faculty databases, faculty listserves, faculty evaluations and a variety of other confidential correspondence and files.
- Creates and maintains spreadsheets, database files, and mailing lists. Compiles information regarding faculty new hires, separations and confirmation of status.
- Distributes and tracks data related to reappointments, annual faculty appraisals, and merit awards ensuring timely completion status.
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax\-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
- Bachelor’s Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus at least two (2\) years of administrative experience in a business office, government agency, or university setting.
- Equivalent education, experience and/or training may be substituted for the degree requirement.
- Familiarity with Academic and Faculty Affairs preferred.
- Physical Demands: Standing, sitting, walking, talking, and hearing. No special vision requirements. Lifting up to 25 lbs.
- Work Environment: Office environment. Moderate noise.
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- Resume/CV
- Cover Letter/Letter of Application
Position Information
Recruitment/Posting Title Staff Assistant
Job Category Staff \& Executive \- Administrative \& Support
Department RWJ \- Faculty \& Staff Affairs
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Staff Assistant for the Office of Faculty and Staff Affairs at the Robert Wood Johnson Medical School.
The Staff Assistant performs a wide variety of administrative support services within the Office of Faculty and Staff Affairs. Coordinates office activities and projects as assigned.
Among the key duties of this position are the following:
FLSA Exempt
Grade 21S
Salary Details
Minimum Salary 66009\.000
Mid Range Salary 79728\.000
Maximum Salary 93446\.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Position Status Full Time
Working Hours 8am \- 4pm
Standard Hours 37\.50
Daily Work Shift
Work Arrangement
This position requires a fully on\-site work arrangement.
Union Description MPSC \- Legacy UMD
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff \- 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number 26ST0728
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Off Campus
City Somerset
State NJ
Location Details
Pre\-employment Screenings
All offers of employment are contingent upon successful completion of all pre\-employment screenings.
Immunization Requirements
Under Policy 100\.3\.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non\-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non\-discrimination\-statement
Supplemental Questions
Required fields are indicated with an asterisk (\*).
\ Do you have a Bachelor’s Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus at least two years of administrative experience in a business office, government agency, or university setting?
+ Yes
+ No
Applicant Documents
Required Documents
Optional Documents