Administrative Assistant – Accounting & Billing Support

Administrative Assistant – Accounting \& Billing Support

GATOR Transportation \& Energy Services

GATOR is growing and looking to add an Administrative Assistant to support our Accounting \& Billing team. This is a fast\-paced role that plays a direct impact on billing accuracy, organization, and cash flow.

This position reports directly to our Accounting \& Billing Analyst and works closely with dispatch, operations, and management.

Pay

$20–$24/hour based on experience

(Billing or accounting experience in trucking, oil and gas, or heavy industrial services preferred)

Responsibilities

• Assist with
invoice preparation and billing support
• Organize and manage
job tickets, load sheets, and supporting documentation
• Enter and maintain accurate data across internal systems
• Work with dispatch and operations to ensure
complete and accurate billing information
• Support
accounts receivable and follow\-up as needed
• Track and verify
hours, tickets, and job details
• General administrative support for accounting, shop, field, and office operations

Requirements

• Strong attention to detail and organization
• Ability to work in a
fast\-paced, high\-volume environment
• Comfortable with data entry, spreadsheets, and systems
• Strong communication skills with both office and field teams
• Self\-motivated and dependable

Preferred Experience

• Billing, accounting, or administrative experience
• Experience in
trucking, oil \& gas, or industrial services
• Familiarity with
load tickets, job tickets, or dispatch\-related workflows

About GATOR

GATOR Transportation \& Energy Services provides trucking, field services, and industrial support across oil \& gas and heavy industrial markets. We operate with a focus on efficiency, accountability, and execution.

Pay: $20\.00 \- $24\.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance
• Work from home

Application Question(s):

• Why do you want to work for GATOR?

Experience:

• Trucking, Oil \& Gas, or Heavy Industrial: 1 year (Preferred)
• Office: 2 years (Required)
• Microsoft Office: 1 year (Required)
• Billing: 1 year (Required)

Work Location: Hybrid remote in Canonsburg, PA 15317