Office Administrator (Contractual)

Close Date

Thu, 04/30/2026 \- 12:00 pm

Agency Division: Administration

Status: Contractual, Part\-time (Hybrid Work Schedule)

Location: Camden Yards Sports Complex, Baltimore City, Maryland

Hiring Range: $25\.00 – $30\.70/ hourly (Commensurate with experience and qualifications)

Closing Date: April 30, 2026

NATURE OF WORK

The Office Administrator is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. This collaborating with administrative staff, overseeing office supplies and equipment, providing support to Administration and Finance executives, and handling specific program submissions and office management tasks.

WORK HOURS

This is a contractual position. Work hours are not guaranteed and are based on the needs of the department and expected business levels.

EXAMPLES OF WORK

The duties listed below are illustrations of various types of work that may be performed. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Incumbents in the position are expected to perform all of the duties described below.

1\. Administrative Duties:

• Oversee daily office operations and procedures.
• Manage office supplies inventory and place orders as needed.
• Coordinate maintenance of office equipment.
• Handle incoming and outgoing mail and invoices.
• Schedule meetings and appointments for executives and staff as needed.
• Manage electronic file organization and maintenance.
• Create simple documents, reports, and spreadsheets using Microsoft Word and Excel.

2\. Financial Management:

• Manage office supply and common area budgets and expenses.
• Initiate processing of invoices.
• Review, verify, and submit invoices to the Program Administrator for approval for payment for specific programs (e.g., RedWing purchases).

3\. Form and Program Management:

• Create and manage forms for programs (e.g., footwear, tuition, travel) to track employee submissions.
• Manage the footwear protection program by ordering footwear online per employee requests.
• Track tuition and professional development training program requests and other programs as determined.
• Process travel requests and monitor the form's efficiency.

4\. Supply Management for Teleworkers:

• Create a supply management process to support teleworkers stopping by the office to pick up commonly requested items.

5\. On\-Site Office Management:

• Be present in the office 3 full days per week to manage office duties and collaborate with administrative staff to ensure full week’s coverage.

+ Employees in the Office Administrator role are required to report onsite three days per week. One of the required days must be Monday or Friday; the remaining two days may be selected by the employee.

• Ensure mail distribution and common area management (e.g., filling copiers, checking supplies in workstations such as pens, markers, and staples).

KNOWLEDGE, SKILLS, AND ABILITIES

The following generally describes the knowledge, skills, and abilities that are required to enter the job or to be learned within a short period of time in order to successfully perform the assigned tasks

• Demonstrated attention to detail with a high degree of accuracy in interpreting, entering, and verifying data
• Strong interpersonal and communication skills, with the ability to effectively interact with individuals at all levels of the organization
• Experience coordinating projects and managing multiple priorities in a fast\-paced environment
• Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Proficiency in administrative writing, reporting, and tracking processes
• Strong organizational skills and the ability to manage time effectively while meeting deadlines
• Working knowledge of Google Workspace, including Gmail and Google Calendar
• Experience operating standard office equipment and administrative systems
• Ability to quickly learn and apply knowledge of the agency’s mission, programs, organizational structure, and procedures
• Understanding of organizational operations, including reporting structures, staffing patterns, and workflow processes
• Ability to establish and maintain effective working relationships with internal and external stakeholders, both virtually and in person
• Ability to communicate information clearly and concisely, both verbally and in writing
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• Ability to work independently and collaboratively in both remote and in\-office environments

QUALIFICATIONS

Any combination of education and experience that would likely provide the knowledge, skills, and abilities is qualifying.Specific educational and experience requirements are set by this agency based on the essential job functions assigned to the position.

Minimum Qualifications –

• Education: High School diploma or GED required
• Experience: 3\+ years of administrative experience including executive support. Proficiency in Microsoft Office Suite and internal tracking tools.

+ Five (5\) years of related administrative or paraprofessional experience may be substituted for the required education

• Must successfully pass background screening, including criminal record checks (local, state and federal)

Preferred Qualifications –

• Proven experience as an office manager, administrative assistant, or in a similar administrative role.
• Proficiency in office software (e.g., MS Office, Google Workspace).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Leadership and team management skills.
• Knowledge of basic accounting and financial principles is a plus.

REQUIRED JOB SKILLS ASSESSMENTS

In our commitment to hire, develop, and retain a highly skilled team, all applicants may be required to complete assessments of job\-related skills as a condition of employment.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment — Work may be performed in a standard office, at home, or in a satellite location. Telework requires a designated, distraction\-free workspace that ensures the protection of confidential information. Occasional overtime, including evenings and weekends, may be required.

Physical — Ability to sit, stand, and walk for extended periods, lift up to 15 pounds, and use standard office equipment, including repetitive hand movements (e.g., typing). Ability to communicate effectively to exchange information.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

HOW TO APPLY:

Interested candidates must submit an MSA employment application via webform, e\-mail or mail.

Option 1 (Preferred)—Visit MSA’s website, https://mdstad.com/, Apply For a Job and use the link at the bottom of the page to complete an electronic application.

Option 2 \- Electronically send MSA application and any other necessary materials to employment@mdstad.com with the Announcement Number OfficeAdmin\-032026 in the subject line.

Option 3 \- Mail a MSA application to the following address:

Human Resources

Maryland Stadium Authority

Attention: Announcement Number OfficeAdmin\-032026

333 W. Camden Street, Suite 500

Baltimore, Maryland 21201

Current MSA employees applying for this position may complete the Internal Job Application and email the application along with other necessary materials to employment@mdstad.com.

Resumes may accompany MSA’s application; however, all sections of the application must be completed according to the instructions or it will not be considered.

If you are unable to apply on line, an application may be requested by calling 410\-333\-1560 (Toll free 1\-877\-637\-8234\).

*As an equal opportunity employer, The Maryland Stadium Authority is committed to recruiting, retaining and promoting employees, at all job levels, who are reflective of the State’s diversity. All aspects of employment are decided on the basis of qualifications, merit, and business need. We strongly encourage women, people of color, LGBT\+ individuals, people with disabilities, members of ethnic minorities, and veterans to apply.*

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