Administrative Assistant III

Posting Description:

Are you an Administrative Assistant looking for an excellent opportunity in Raleigh, North Carolina?

This is a full\-time, office\-based role out of our Raleigh, NC, office with flexibility for alternate work arrangements after a period! This role supports multiple solution lines and is a phenomenal opportunity to be a part of a high performing, collaborative team!

Aon is in the business of better decisions

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As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.

What The Day Will Look Like

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The Administrative Assistant III responds promptly, thoughtfully, and optimally to work requests from senior leaders. They are adaptable to changing work environments in the office, shifting priorities, and new situations. Additionally, the person in this role possess the skills and ability to partner with leaders on confidential matters, communicate appropriately with internal resources, clients (where applicable), and other parties in an office based and virtual working environment.

• Create and maintain Distribution Groups, Schedules, and facilitating meetings, either virtual or in\-person, securing room reservations and food ordering/delivery, if needed.
• Serves as the primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
• Assists with overflow work from other areas of the business; provide backup support to other Administrative staff.
• Prepares, produces, and proofreads high level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
• Submits printing requests for meetings and other needs, ensures accuracy of printed materials before distribution. Research and book travel arrangements
• Prepares and submits expense reports. Records time accurately and submit according to corporate guidelines.
• Attends business town halls; Coordinate, schedule and prepare presentations for client and internal meetings
• Serves as a resource for Aon branding.
• Maintains OneDrive files, databases, or SharePoint sites as applicable
• Prioritizes work, makes measurable progress on assignments, and delivers quality results. Has an advanced understanding of practice/business terminology
• Coordinates complex meeting logistics in\-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
• Actively participates in leadership meetings for follow ups and note taking when applicable
• Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable. Coordinates projects and works independently.
• Ability to compose materials from rough notes or independent knowledge of circumstances
• Acts as liaison between the executive and their colleagues, clients, and other collaborators
• Strategic, solves problems, and establishes procedures that result in process improvements. Acts as a subject matter authority for internal tools and resources
• Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams
• Demonstrate leadership by supplying agenda topics and openly participating in meetings or other forums

This list is not all\-inclusive; other tasks specifically required in the Raleigh office will include:

• Onsite office coordination, collaborate with internal facilities to maintain office and kitchen supplies. Distributing mail, general office email, and voicemail. Greet and support guests and vendors.
• Coordinate with building management and facilities. Submit and track office service and maintenance requests.

How This Opportunity Is Different

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The Administrative Assistant III reports to the Administrative Operations Manager and provides advanced administrative support to business leaders, client teams and local teams within a workgroup, practice area, or solution line. Support responsibilities may include email and calendar delegate, travel and expense management, document production, ad hoc projects, and the effective use of office applications.

Skills and Experience That Will Lead To Success

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• Minimum of 6 years of proven experience in an administrative position.
• Displays exceptional customer service skills and attention to detail. Outstanding writing skills—grammar, punctuation, spelling, and proofreading along with strong abilities in both verbal and written communication.
• Self\-motivated teammate with ability to work independently. Demonstrates strong organizational and project management skills
• Demonstrates discretion on highly confidential matters
• A wide degree of creativity and latitude is expected. Suggest approaches for resolving problems. Maintains an important level of confidentiality
• Ability to optimally interact with clients and team members, always maintaining professionalism.
• Self\-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and colleagues consistently and with the highest quality
• High level of computer literacy in Microsoft Office Suite and other programs as applicable.

Skills: Microsoft skills testing administered as part of the recruiting process

Education: A High School degree, and either a bachelor’s degree or relevant experience, is a plus.

How We Support Our Colleagues

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In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Pay Transparency Laws

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The salary range for this position (intended for U.S. applicants) is $58,000 \- $77,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.

The salary range reflected is based on the primary work location of Raleigh, NC. The actual salary may vary for applicants in a different geographic location.

Aon offers a comprehensive package of benefits for full\-time and regular part\-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long\-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short\-term disability and optional long\-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD\&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

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