Executive Administrative Assistant & Ambassador Council Liaison

National Forest Foundation (NFF) is pleased to offer a regular, full\-time position who will provide valuable executive level support to NFF’s Chief Advancement Officer as well as other members of the Advancement Management Team. In addition, the role will provide support and coordination for members of NFF’s Ambassador Council.

About the NFF: As the official national partner to the US Forest Service (USFS), the National Forest Foundation was chartered by Congress in 1993\. Today, the NFF advances forest resiliency, healthy watersheds and wildlife habitat, and recreation for all by working with communities and organizations across the country. The Foundation has grown significantly in the last few years in programmatic impact, revenue and support, and organizational capacity. NFF leads with impact, deploying roughly 90% of its expenses towards projects and programs across the country’s 193\-million\-acre National Forest System. NFF is forward\-thinking and innovative, with ambitious strategies and goals to advance and prepare forests for a new economy.

Position Function: The Executive Administrative Assistant \& Ambassador Council Liaison reports to the Chief Advancement Officer (CAO) and is responsible for providing executive administrative support for CAO. At times, the executive assistant will support the NFF Management Team. This work requires close coordination with the Executive Assistant for the CEO/President in providing support for the NFF Board of Directors meetings, and with events/activity/travel of the Executive Management Team in meeting with donors.

Position Duties and Responsibilities: The Executive Administrative Assistant \& Ambassador Council Liaison provide the following:

• Provide high\-level administrative support to the CAO, including managing an extremely active calendar of appointments, scheduling meetings, and coordinating travel arrangements.
• Assist Executive Assistant to the CEO/President in organizing 4 Board Meetings per year. Assist in coordinating meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in\-person Board meetings.
• Operate as staff lead for the Ambassador Council meeting to provide coordination and communication with Council, NFF President \& CEO, and Chief Advancement Officer in cultivating and managing Council prospects and maintaining Ambassador Council Recruitment Pipeline.
• Create and maintain efficient records of Ambassador Council member and candidate background information, outreach, and interactions.
• Prepare and edit correspondence, communications, presentations, and other documents, sometimes confidential and facilitate signing personalized messages from the Executives at NFF.
• Arrange complex and detailed travel plans, itineraries, and agendas. Prepare and compile documents for travel\-related meetings, working with appropriate project managers when necessary.
• Assist in outreach to current and potential donors on behalf of the CAO.
• Accurately complete expense reports.
• Provide logistical assistance with advancement related events.
• Work with the CAO and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance the execution of the President/CEO/Boards vision and Management Team's strategic efficacy.
• Maintain communication contact records for the CAO within the appropriate databases.
• Organize agenda/materials for bi\-weekly Advancement Direct Report meeting.
• Provide scheduling support.
• Prepare key briefings for meetings.
• Organize notes / action items from meetings.
• Complete other duties as defined by the CAO.

Education and Qualifications: NFF expects the Executive Administrative Assistant \& Ambassador Council Liaison to possess the following educational and experiential qualifications:

• Associate’s degree in related field or equivalent experience.
• Five or more years of administrative experience at the executive level.
• Experience working with corporate or non\-profit boards/volunteers/board management.
• Proven experience in Microsoft Office365, Outlook, Word, Excel, and PowerPoint including the preparation of statistical reports, spreadsheets, visual media and presentation aids, correspondence and memoranda and AI tools.
• Commitment to the mission of the NFF.
• Must be authorized to work in the United States.

Abilities and Skills: NFF expects the Executive Administrative Assistant \& Ambassador Council Liaison to possess the following proven abilities and skills:

• Ability to effectively identify all components of a task, prioritizing and balancing them against the schedule of the CAO and Advancement Leadership Team
• The ability to navigate complex personalities in high pressure environments.
• Committed to working collaboratively cross\-departmentally.
• Ability to effectively set priorities, while managing a variety of projects and tasks to successful completion.
• Ability to work independently, execute tasks, attend meetings, and manage projects with minimal oversight.
• Ability to work well and be flexible in a team\-oriented environment.
• Ability to travel within the United States 25 to 30% within a year.
• Ability to participate in low impact hiking, walking on uneven terrain, climbing, and lifting 10 lbs.
• Excellent research and analytical skills with a strong attention to detail.
• Excellent communication skills, with an editorial eye.

Location: The location for this position is flexible throughout the lower 48 states. This position is a remote/work\-from\-home position and requires reliable internet access and a dedicated workspace.

Compensation: NFF offers a competitive compensation and benefits package that reflects our total rewards strategy. The starting salary range for this position is $75,000 to $90,625, with the ability to grow to $106,250 based on performance outcomes over time and assessed annually. NFF monitors mandated state minimum wage updates. Individual state conditions will be honored during the offer process.

Health and Wellness:

• Medical and dental insurance paid at 75% by the organization for you and any dependents.
• Vision insurance paid 50% by the organization for you and any dependents.
• Health savings account (HSA) with employer contributions between $1,878\-$3,750 per year, predicated on coverage type.
• Healthcare and dependent care flexible spending accounts (FSA).
• Employee assistance program (EAP) at no cost.

Financial Wellbeing:

• 403(b) retirement plan with a 5% employer match after one (1\) year of service.
• Short\-term and long\-term disability insurance at no cost.
• Basic life and AD\&D insurance at no cost, with voluntary life insurance options.
• Whole life insurance at a discounted rate

Flexibility and time off:

• Employees start with 35 days of annual leave, sick leave, personal leave and holidays (annual leave accrual rates increase with years of service)
• Family \& medical leave for up to sixteen (16\) weeks with up to four (4\) weeks paid.

Personal Development:

• Training \& Development Programs
• Professional development reimbursement for up to $1,000 per year.

Journey of a Lifetime:

• The opportunity to support an incredible mission and travel to / work in spectacular locations.

To Apply: Applications must include both a cover letter and resume. Incomplete packages will not be considered. Position is open until April 25, 2025\. Please visit our careers site to apply online.

The National Forest Foundation is an equal opportunity employer – meaning we provide equal employment opportunities to all employees and applicants for employment without regard to any characteristic protected by applicable law. Further, we prohibit discrimination, harassment, and retaliation in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and termination. We strive to foster a work environment where every individual is respected, valued, and treated fairly. This statement reflects our unwavering dedication to fairness, respect, and equality in employment practices and sets the foundation for a positive work environment.