Office Manager – New Office Opening (Los Angeles)

Office Manager – New Office Opening (Los Angeles)

Promoitalia LLC, a leading Medical Aesthetics company present in over 100 countries worldwide, is looking for a highly organized and proactive Office Manager to support the opening of a new branch office in Los Angeles metropolitan area.

This is a key role in the launch phase of the new branch. The selected candidate will initially work remotely for the first three months, supporting all activities related to office set\-up and organization, and will then transition to an on\-site role once the office is fully operational.

The Office Manager will report directly to the Promoitalia LLC West Coast Director and Office Director and will act as a central point of coordination during the start\-up phase of the office.

Key Responsibilities

Office Launch \& Set\-Up

• Support the West Coast Director in identifying and selecting the most suitable office location in Los Angeles (liaising with real estate agents, landlords, and internal stakeholders).
• Coordinate activities related to the opening of the new office, including timelines, suppliers, and logistics.
• Support initial compliance and administrative requirements related to opening a new office as a branch of USA Head quarter based in Miami (local registrations, documentation, permits if required).

Office Management \& Administration

• Manage day\-to\-day office operations once the office is open.
• Maintain an organized, professional, and welcoming office environment.
• Support basic accounting and expense tracking activities related to office operations.
• Assist with travel arrangements, meetings, and scheduling as needed.

Credentials, Experience \& Skills

• Minimum 3 years of experience as an Office Manager or Office Assistant.
• USA Citizen or Green Card holder
• Proven experience supporting office start\-ups or new office openings is a strong plus.
• Excellent organizational and time\-management skills, with strong attention to detail.
• Ability to work independently, take initiative, and manage multiple priorities.
• Strong problem\-solving mindset and flexibility in a dynamic start\-up environment.
• Excellent written and verbal communication skills.
• Advanced knowledge of Microsoft Office Suite.
• Knowledge of CRM systems, ODOO or Salesforce is a plus, training will be provided.
• Comfortable working remotely during the initial phase and transitioning to on\-site work.
• Based in the Los Angeles area near LAX

Work Conditions

• Remote work (first 3 months).
• On\-site position in Los Angeles once the office is ready.
• Full\-time position, Monday – Friday. 9 A.M. TO 5 P.M.

Compensation \& Benefits

• Salary, 55,000,00 USD per year
• Full\-time contract.
• Benefits package available (health care insurance).

If you’re excited about this opportunity and believe you’re a great fit, we’d love to hear from you. Apply today!

Job Type: Full\-time

Pay: $55,000\.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person