Assistant-Administrative

Assistant\-Administrative

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Job Description

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Overview

Schedule:

Monday–Friday, 8:00 a.m. – 4:30 p.m.

No weekends or holidays required.

Department:

Otolaryngology Administration

Role Overview:

This position provides administrative and technical support to department leaders and teams. Responsibilities include calendar management, meeting coordination, scheduling and coordination of surgical procedures and general administrative support. The role operates with basic guidance and progressively increasing independence.

This position will transition to fully remote upon successful completion of training.

Training \& Success Benchmarks:

* 3 months: Independently schedule patient cases

* 6 months: Fully autonomous in role; seeks guidance as needed

* 12 months: Fully trained and proficient across all responsibilities

Top Responsibilities:

• Communicate effectively with providers and clinic staff
• Schedule patient cases accurately and efficiently
• Coordinate with multiple departments to ensure seamless operations
• Manage calendars, meetings, and administrative workflows

Skills for Success:

• Proficiency in Microsoft Excel and Outlook
• Strong organizational and time\-management skills
• Flexibility and adaptability in a fast\-paced environment
• Ability to navigate and resolve difficult conversations professionally

Team Culture:

Join a highly empathetic, supportive team that values collaboration, learning, and mutual respect.

Qualifications:

• High School Diploma or GED required.
• 0–3\+ years of relevant experience required; prior administrative experience preferred.
• Experience working in a matrixed organization or complex work environment is a plus.
• Basic proficiency in Microsoft Office (Word, PowerPoint, and Excel) required.

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.