Administrative Assistant

Health Services Research conducts high\-quality studies focused on optimizing health care delivery and improving outcomes for cancer prevention and treatment. The Administrative Assistant supports this mission by providing complex administrative and faculty support that ensures smooth departmental operations. MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention.

The Administrative Assistant will perform varied and complex secretarial duties requiring judgment, responsiveness, initiative, and independent decision\-making. This Administrative Assistant role provides direct support to faculty members and departmental leadership while maintaining strong communication and organizational skills. The Administrative Assistant also ensures timely, accurate completion of administrative workflows essential to the department's success.

The ideal candidate has experience with calendar management and travel coordination, with knowledge of reconciliation considered a plus. They bring a strong work ethic and a proactive approach, demonstrating initiative in their day\-to\-day responsibilities.

Minimum $19\.71 \- Midpoint $24\.52 \- Maximum $29\.33

Work Location: Texas Medical Center

The typical work schedule is hybrid with onsite presence at least once a week and additional days as business needs require.

Why Us?

This role directly supports MD Anderson's mission by enabling faculty and research teams to focus on advancing cancer prevention and treatment through high\-quality health services research. It offers opportunities to build administrative, financial, and academic support skills while contributing to meaningful work in a balanced hybrid environment.

• Employer\-paid medical coverage starting day one for employees working 30\+ hours/week, plus optional group dental, vision, life, AD\&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined\-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer\-paid life and reduced salary protection programs.

Responsibilities

Administrative \& Faculty Support

• Support assigned faculty and supervisors with complex administrative tasks
• Organize and coordinate activities, meetings, and communication for designated faculty
• Compose, edit, and proofread formal and informal correspondence
• Maintain calendars, schedule meetings, and coordinate lectures and conferences
• Manage word processing, typing, photocopying, faxing, and mail distribution
• Maintain confidential patient records and general office files
• Answer telephones and maintain effective working relationships with internal and external stakeholders
• Demonstrate independent judgment and analysis to resolve administrative needs

Documentation \& Professional Materials

• Generate, revise, and update Curriculum Vitae, biosketches, and reference materials
• Maintain professional documents, bibliographic libraries, and grant\-related documentation
• Add new references and download abstracts from Ovid databases (MEDLINE, Cancerlit, and others)
• Search and retrieve research articles and organize departmental library files

Forms, Travel \& Office Processes

• Prepare travel requests, reimbursements, purchase orders, check requests, and other institutional forms
• Make travel arrangements and manage meeting and lecture scheduling
• Create and format presentations and submit required reports in a timely manner
• Maintain organization of office forms and documentation

Financial \& Account Management

• Track and reconcile faculty Physician Referral Service (PRS) expenditures and discretionary accounts
• Assist with consultant agreements and ensure timely invoice processing
• Work directly with consultants until payment completion
• Set up and monitor Purchase Order accounts through closure
• Purchase, track, and securely store project incentives such as gift cards
• Purchase supplies, promotional materials, and catering for project groups
• Complete GA6 Data Entry backup documentation weekly

Additional Support

• Support general departmental operations as assigned
• Maintain confidentiality and ensure accuracy across all administrative tasks
• Perform other duties as assigned

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: Four years Administrative/secretarial experience. No experience required with preferred degree
• Preferred: Must have prior experience with calendar management and making travel arrangements. Knowledge of reconciliation is a plus

OTHER REQUIREMENTS

• Required: Must pass pre\-employment skills test as required and administered by Human Resources

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113\.001(2\) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about\-us/legal\-and\-policy/legal\-statements/eeo\-affirmative\-action.html

Additional Information

• Requisition ID: 179739
• Employment Status: Full\-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 41,000
• Midpoint Salary: US Dollar (USD) 51,000
• Maximum Salary : US Dollar (USD) 61,000
• FLSA: non\-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

\#LI\-Hybrid