Entity: CSL Behring
Job Category: Facility \& Administration
Job Family: Executive Administration
Job Type: Full Time
Location: King of Prussia, Pennsylvania, United States
Employer Reference: R\-274441
Job Description
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- Provide full administrative support to the VP of Sales, including calendar management, meeting planning, travel scheduling and monthly expense reporting.
- Provide some administrative support to members of the US Sales Leadership Team including complex travel scheduling, expense reporting, and external meeting planning. Catering and logistical support for meetings as needed.
- Support LT meeting effectiveness including notes, follow ups and Sharepoint site management.
- Operations subject matter expert for contracting and vendor procurement process including SOW execution, purchase order creation, invoice processing associated systems (Eg. Companion, Ariba systems), and issue resolution.
- Update distribution lists, rosters, and shared drives.
- Coordinate vehicle requests, business card orders, and (name badges only for large onboarding groups). Regional manager to initiate request for new hire equipment, but EA to support where needed.
- Send notification emails and initiate asset request for retrieval (vehicle, laptop, iPad).
- Book and pay for flights for new hires without corporate cards
- Reserve meeting rooms onsite/offsite and ensure catering.
- Coordinate with security to ensure access for attendees.
- Materials coordination: Print materials (certificates, tent cards, name badges, attendee folders, etc.), frames and certificate holders; markers and flip charts, etc.
- Cooperate and coordinate with Sr. Manager of meetings and conventions as needed to ensure a seamless and positive training experience.
- Includes support on communications, surveys and tracking of training programs.
- Maintain engagement calendar, scheduling of touchpoints, support communications and regular surveys to assess culture.
- coordinate agendas for staff meetings, capture meeting minutes, track action items and maintain teamsite
- High School Diploma or equivalent vocational or technical training
- Bachelor’s degree or Technical College degree a plus.
- 3\-5 years' administrative support experience
- Experience within commercial pharmaceutical functions advantageous.
- Strong proficiency in Microsoft Suite applications (Word, Excel, PowerPoint, Outlook).
- Action oriented
- Customer focused
- Integrity \& trust
- Technical learning
- Process management
- Learning agility and Priority setting
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Reporting to the Vice President, Sales, as the Executive Assistant, Commercial Operations, you will be responsible for providing general administrative support for the US Sales and Learning \& Development organization. You will coordinate with internal and external parities to facilitate meeting administration, executive calendar, travel planning and expense reporting. You will perform a variety of activities to provide functional support including, sales team onboarding and off\-boarding logistics, communications with cross\-functional areas, procurement processes, including purchase order initiation and tracking, invoice processing, legal agreement approval routing, and vendor data entry. You will coordinate logistics (scheduling meeting rooms, lodging, meals, etc.) to ensure a positive sales training experience.
This role requires ad hoc projects that aim to increase the operational effectiveness and culture of the US Sales organization. Success requires building effective collaborative/partnering relationships and demonstrating strong communication skills with an ability to manage multiple priorities simultaneously.
Main Responsibilities \& Accountabilities:
Sales Team Onboarding and Offboarding:
Learning and Development Event Logistics Coordinator:
Salesforce Culture, Engagement and Effectiveness:
Qualifications:
Competencies:
Different qualifications or responsibilities may apply based on local legal and/or educational requirements. Refer to local job documentation where applicable.
About CSL Behring
CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.
CSL Behring operates one of the world's largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.
To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits
For more information on CSL benefits visit How CSL Supports Your Well\-being \| CSL.
You Belong at CSL
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.
To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion\-and\-belonging
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility\-statement.