Weber High School - Office Aide (28614) [WSD Displaced]

A position has been declared open in the Weber School District for an Office Aide. This position is for 8\.00 hours per day, 180 days (9 months) per year and is compensated according to Lane 4(B) of the Administrative Assistants Salary Schedule. This position is eligible for benefits and retirement.

\\ONLY CURRENT DISPLACED ESPs (EDUCATION SUPPORT PROFESSIONALS) OF WEBER SCHOOL DISTRICT NEED APPLY\*\*

\\CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT: ENSURE YOU ARE MARKED AS AN INTERNAL CANDIDATE TO HAVE ACCESS TO THE INTERNAL APPLICATION. CLICK HERE FOR A GUIDE (WSD SSO REQUIRED)\*\*

Applicants shall apply at wsd.schoolspring.com. Files will be reviewed before interviews are scheduled.

THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF 5 WORKING DAYS.

Job Summary and Overview

The Office Aide provides administrative, clerical, and customer\-service support to ensure the efficient operation of the high school’s main office. This position assists staff, students, parents, and community members while maintaining professionalism, confidentiality, and a student\-centered focus. The Office Aide performs routine office tasks, supports attendance and record\-keeping functions, and contributes to a positive and welcoming school environment.

Essential Duties \& Responsibilities

• Greet students, parents, staff, and visitors; answer phones and direct inquiries to the appropriate personnel.
• Provide general clerical support including filing, copying, scanning, document preparation, and data entry.
• Assist with student attendance processes such as late slips, early check\-outs, and basic attendance reporting as directed.
• Distribute passes, forms, memos, and other school communications.
• Support staff with scheduling appointments, maintaining office calendars, and organizing materials.
• Maintain confidentiality of student records and sensitive information in accordance with FERPA and district policy.
• Assist with inventory, ordering, and organization of office and classroom supplies.
• Help coordinate substitute check\-in and distribution of daily materials (if assigned by school).
• Provide general supervision of students in the office area, hallways, or other locations as needed.
• Perform other duties as assigned to support the smooth operation of the school.

Other Duties

• Assists other personnel as may be required (e.g. coaches, counselors, teachers, staff, etc.) for the purpose of supporting them in the completion of their work activities.

Skills, Knowledge \& Abilities (SKAs)

Knowledge

• + Basic office practices, procedures, and equipment.

+ School operations, policies, and communication protocols (training provided as needed).

+ Alphabetical and numerical filing systems.

+ FERPA guidelines and standards for maintaining confidentiality.

Skills

• + Proficient use of computers, including email, word processing, and data\-entry applications.

+ Strong customer\-service and interpersonal communication skills.

+ Accurate typing, proofreading, and document handling.

+ Time management and ability to work in a fast\-paced environment.

Abilities

• + Work effectively with students, parents, staff, and the general public.

+ Maintain confidentiality and handle sensitive information with discretion.

+ Follow written and verbal instructions with attention to detail.

+ Prioritize multiple tasks and adapt to changing needs throughout the school day.

+ Remain calm and professional during busy or stressful situations.

Qualifications

• High school diploma or GED required.
• Previous office or customer\-service experience preferred, especially in a school or public\-service setting.
• Ability to pass required background checks and district onboarding requirements.
• Bilingual skills preferred but not required.

Physical Requirements

The following physical demands are representative of those that must be met to successfully perform the essential functions of this job:

• + Ability to sit or stand for extended periods (up to a full workday).

+ Ability to lift, carry, or move items up to 25 pounds (e.g., boxes of supplies, paper).

+ Frequent reaching, bending, stooping, or crouching to retrieve or file documents.

+ Ability to operate office equipment such as a computer, phone, copier, and printer.

+ Visual acuity to read printed materials and computer screens.

+ Ability to communicate clearly in person, by phone, and in writing.

Working Conditions

• School office environment with frequent interruptions and high student/public interaction.
• Fast\-paced setting, especially during arrival, lunchtime, and dismissal periods.
• Exposure to typical noise levels associated with a school environment.
• May occasionally supervise students in common areas.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER