Location: Las Olas, Fort Lauderdale (On\-site)
Starting Salary: $60,000 \+ Benefits
Experience Level: Early Career / Recent Graduate
The Mission
Hernandez Construction is moving away from the traditional executive assistant model. We are seeking an Digital Operations \& Office Coordinator who functions as a "Chaos Coordinator" and efficiency expert. This is a role for a high\-intelligence, tech\-native "doer" who wants to learn the construction industry from the top down.
You won't just be managing a calendar; you will be managing our most valuable resource: time. You will be the glue that holds our daily operations together, transitioning from high\-level executive support to hands\-on office management without missing a beat.
What You’ll Do
Executive Synergy \& Tech Integration
* Time Management: Manage the CEO’s time\-blocking to prevent interruptions and act as a proactive filter for the team.
* AI Revolution: Revolutionize our documentation. You will be responsible for scanning, archiving, and using AI tools to make meeting notes and historical reports instantly searchable and actionable.
* Meeting Support: Schedule follow\-ups, set up virtual meeting links, and prep printed materials (agendas, decks, and briefs) for daily reviews.
Office Operations \& Culture
* Facility Ownership: Take full ownership of the Las Olas office environment. This includes managing building requests (parking, guest passes), scheduling deep cleans, and ensuring the suite is always "client\-ready."
* Logistics: Manage Amazon shipments, retrieve and sort daily mail, and maintain organized storage areas.
* Team Experience: Lead the logistics for team workshops and meetings, including lunch coordination and hotel bookings to create a high\-performance environment for the staff.
* Reception: Greet guests and visitors with a professional and welcoming presence.
Compliance \& Administrative Support
* Vendor \& Entity Management: Coordinate filings with registered agents (CSC), audit annual reports, and track entity deadlines.
* Insurance \& Risk: Manage and follow up on Certificates of Insurance (COIs) and update certificate holders for insurance purposes.
* Communication: Review weekly Abby Connect reports, manage call log summaries, and route incoming inquiries to the appropriate team members.
* Financial Coordination: Track missing receipts/memos and coordinate routine accounts payable items with the finance department.
Marketing \& Design Support (Preferred Proficiency)
While not a requirement, candidates with *Adobe InDesign proficiency will have the opportunity to assist with:*
- Designing marketing collateral (brochures, project flyers, and one\-page summaries).
- Developing visually compelling proposals and pitch decks for new business opportunities.
- Creating designs for construction site signage and large\-format materials.
- Maintaining a library of templates to ensure brand consistency across the company.
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Who You Are
* Tech\-Forward: You don't just use a computer; you use AI to work faster. You are curious about new software and how it can automate "busy work."
* Highly Organized: You find peace in order. You see a messy office or a cluttered calendar and feel a physical need to fix it.
* Fluent \& Articulate: You have a degree, impeccable written and verbal English, and the "savviness" to represent the executive office to high\-level vendors.
* Eager \& Resilient: You are fresh out of college or early in your career and want a "seat at the table." No task is too small, and no project is too complex.
* Local: You are ready to be in the heart of Las Olas every day, immersed in our culture.
The Growth Path
This is not a dead\-end support role. Over the first year, you will be given increasing responsibility in vendor contract management and project coordination. We are looking for someone who wants to grow into a cornerstone of the Hernandez Construction leadership team.
Pay: From $60,000\.00 per year
Benefits:
Work Location: In person