Community Events Coordinator

Application Deadline: Monday, April 20, 2026 at 10:00amTentative Interview Date: Tuesday, May 19, 2026

The City of Paso Robles is seeking a motivated and detail\-oriented professional to join our Recreation Services Division as a part\-time Community Events Coordinator. This is an exciting opportunity to be at the center of the events that bring our community to life, from the 4th of July celebration to the New Year’s Eve Bonfire. In this role, you won’t just support events, you’ll help create the experiences residents look forward to all year long.

In this dynamic role, you will coordinate a wide range of community events and support the City’s special event permit process from start to finish. You’ll work closely with event organizers, City departments, vendors, and community partners to ensure events are well\-planned, compliant, and successful.

The ideal candidate is highly organized and detail\-oriented, with strong communication and coordination skills. They thrive in a fast\-paced environment, are comfortable managing multiple priorities, and take a proactive, customer\-focused approach when working with a variety of stakeholders. A strong ability to problem\-solve, adapt, and collaborate is key to success in this role.

About Paso Robles

Nestled in the heart of California’s scenic Central Coast, Paso Robles—short for El Paso de Robles, or “The Pass of the Oaks”—offers a unique blend of small\-town charm, natural beauty, and modern opportunity. Originally founded around its famous mineral hot springs and rich agricultural heritage, Paso Robles has grown into a dynamic and thriving community. The region enjoys a Mediterranean climate with warm, sunny days and cool evenings, ideal for both outdoor living and agricultural innovation. With its rolling hills, majestic oak trees, and panoramic vineyard views, Paso Robles provides a truly inspiring setting for work and life.

Paso Robles’ central location within San Luis Obispo County offers residents easy access to a wide array of cultural, educational, and recreational attractions. Just a short 30\-minute drive south lies California Polytechnic State University, San Luis Obispo (Cal Poly), a nationally ranked institution known for its hands\-on learning and innovation. This proximity fosters strong connections to cutting\-edge research, continuing education, and a highly educated talent pool. To the west, scenic Highway 1 leads to the iconic Hearst Castle in San Simeon, a historic landmark that draws visitors from around the world with its stunning architecture and sweeping coastal views. Within the county, residents can also enjoy the vibrant coastal towns of Morro Bay, Cambria, and Pismo Beach, as well as the eclectic energy of downtown San Luis Obispo. From wine tasting and hiking to art galleries, surf spots, and farmers’ markets, San Luis Obispo County offers an exceptional quality of life.

Today, Paso Robles is best known as a premier wine region, home to over 200 wineries producing world\-class Zinfandels, Cabernet Sauvignons, and Rhône varietals. But wine is just the beginning. The city boasts a vibrant downtown filled with boutique shopping, award\-winning restaurants, and a bourgeoning local arts scene. Cultural highlights include the Paso Robles Wine Festival, California Mid\-State Fair, and a variety of community events that bring residents together year\-round. A wide array of housing options, good schools, a welcoming business environment, and proximity to outdoor destinations make it an ideal place to live and work. Whether you’re a young professional, a growing family, or someone looking to make a lifestyle change, the City of Paso Robles offers the perfect balance of opportunity, community, and California charm. The Organization

The City of Paso Robles was incorporated in 1889 as a general law city and operates under the Council\-Manager form of government. As of January 1, 2025, the City's population has grown to approximately 31,061, reflecting consistent growth over recent years as more residents are drawn to the City's high quality of life, strong community identity, and comprehensive municipal services.

The City is a full\-service municipality, meaning it provides a wide range of essential public services directly to its residents. These include police and fire protection, emergency medical response, water and wastewater utilities, parks and recreation, planning and development services, public works, and community enrichment programs. The City is committed to delivering responsive, effective, and efficient services that enhance the well\-being of its residents and support a safe, sustainable, and vibrant community.

The governing body consists of a five\-member City Council: the Mayor, elected at large by the voters of the City; and four Councilmembers elected by district. Voters also elect one City Treasurer at\-large. All six elected positions are non\-partisan. The City Manager, appointed by the City Council, serves as the Chief Executive Officer and is authorized to appoint all non\-elected employees, with the exception of the City Attorney.

The City operates with a total annual budget of $145\.7 million for fiscal year 2025\-26 and employs 312\.44 full\-time equivalent positions across the departments of Administrative Services, City Manager’s Office, Community Development, Community Services, Fire and Emergency Services, Police, Public Works, and Utilities.

The Department

The Community Services Department provides programs, services, and events that enhance quality of life and foster community connection. The Department includes Library Services, Recreation Services, Parks and Trails Maintenance, and Homeless Services divisions.

The Recreation Services Division’s mission is to create a better community through people, programs, places, and experiences. This is achieved by offering recreational and special event programming that promotes personal enrichment, fitness, and well\-being for people of all ages.

Typical Duties

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The following duties are typical of this classification. Incumbents may not perform all of the duties set forth below and/or may be required to perform additional related duties to address City needs and evolving business practices.

• Coordinates the City’s special event permit process, including reviewing applications for completeness, insurance compliance, fee payment, adherence to municipal codes, and City policies.
• Routes applications for departmental review, tracks conditions of approval, and prepares and issues permits, approval letters, and related documentation.
• Verifies insurance coverage limits and required endorsements, and monitors compliance before, during, and after events, including ADA accessibility, public safety standards, and permit conditions.
• Acts as a liaison between event organizers and City departments, facilitating interdepartmental communication, scheduling coordination meetings, and ensuring compliance with regulations and operational requirements.
• Provides technical guidance and procedural support to event organizers, including review of site plans, traffic control plans, safety plans, and event layouts, and answers questions regarding permitting requirements and municipal regulations.
• Assists with development of event timelines, operational plans, logistical coordination, and provides on\-site support to ensure safe, well\-organized, and successful events.
• Supports marketing and promotion of City\-hosted events, including press releases, social media coordination, and community engagement to strengthen partnerships and enhance participation.
• Maintains accurate records of applications, permits, insurance certificates, contracts, and correspondence.
• Processes purchase orders, vendor agreements, and invoices, and assists with budget tracking and cost recovery documentation.
• Provides administrative and logistical support during events, coordinating with public safety personnel regarding staffing and emergency access.
• Conducts post\-event documentation and compliance reviews, and recommends improvements to enhance efficiency, safety, and community engagement for future events.

Employment Standards \& Special Requirements

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Knowledge of:

• Principles and practices of event coordination and execution, including logistical and operational considerations for community events.
• Principles of public engagement, communication, and stakeholder coordination.
• Municipal permitting processes, regulatory compliance requirements, and related municipal codes and City policies.
• Risk management, insurance documentation, and verification procedures.
• Basic budgeting, cost recovery, and public agency procurement processes.
• Modern office practices, methods, software, and recordkeeping systems, including electronic tracking of permits, contracts, and correspondence.

Ability to:

• Interpret and apply municipal codes, City policies, and permit procedures consistently and accurately.
• Manage multiple permit applications, event plans, and deadlines with a high degree of organization and attention to detail.
• Provide technical guidance and procedural assistance to event organizers, departments, and vendors.
• Communicate effectively and professionally, both verbally and in writing, with diverse stakeholders including City staff, community organizations, vendors, and the public.
• Establish and maintain collaborative working relationships across departments and external partners.
• Work independently within established guidelines while exercising judgment and initiative to resolve routine issues and escalate complex situations as needed.
• Compile and review operational and post\-event data to assist in identifying opportunities for improving efficiency, safety, and community engagement.
• Coordinate and collaborate effectively across multiple City departments to resolve procedural or operational issues and ensure successful event outcomes.

Human Relations and Communications Skills

Requires frequent internal and external contacts to carry out organizational programs, explain specialized matters, or enforce laws, ordinances, policies, and procedures. May include occasional contact with higher\-level officials requiring cooperation, explanation, and persuasion.

Analytical Skills and Complexity

Applies a variety of procedures, policies, and/or precedents and uses moderate analytical ability to adapt standard methods to specific facts and conditions.

Education and Experience

A typical way to obtain the required qualifications would be:

• Graduation from high school or possession of a General Educational Development (GED) certificate; and
• Two years of increasingly responsible experience in administrative or program support, such as event coordination, permit processing, recreation or community programming, or other public agency operations.

Public sector experience and Spanish language skills are desirable.

Licenses and Certifications

Requires possession of a valid California Class C driver license, a satisfactory driving record.

The full job description, including physical demands and working conditions, is available on the Job Descriptions page of the City’s website.

Selection Procedure \& Application Process

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Candidates must submit a completed employment application by Monday, April 20, 2026 at 10:00am. This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established.

Applications will be reviewed for accuracy, completeness, and job\-related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral, and/or performance exams. All statements made in the application materials are subject to verification. False statements will be cause for disqualification or discharge.

Appointment is subject to successfully passing a pre\-employment physical, background, and criminal history check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States and a DMV driving record. The City of Paso Robles participates in E\-Verify (more information can be found at www.PRCity.com/HR). Following appointment, a 12\-month probationary period will be required as the final phase of the appointment process.

The email address you provide on the City application will be the primary means of communication the City will use to contact you regarding your application and this recruitment. If you have questions regarding the application process, please contact Human Resources at (805\) 237\-3962, or by email at Jobs@PRCity.com.

All persons employed by the City of Paso Robles are designated as "disaster service workers" as defined in the California Government Code section 3100 and 3101\.

The City of Paso Robles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The provisions of this bulletin do not constitute a contract.

Leave Benefits:

* Vacation: Accrual of 0\.0385\-0\.0769 hours earned per hour worked each pay period, based on years of City service.

* Sick Leave: Accrual of 0\.0461 hours earned per hour worked each pay period.

* Holidays: 14 paid days per year (paid at 4 hours per holiday).

Retirement:* 457 Deferred Compensation: Employees may choose to contribute pre\-tax dollars, post\-tax (Roth) dollars, or a combination of both toward their retirement.

* Social Security: Both the City and employee participate in Social Security

* CalPERS: In general, part\-time employees are not eligible for CalPERS retirement benefits. If an employee is required to be enrolled pursuant to CalPERS membership rules, they shall be provided the following benefits:

+ Tier 1: 2\.5% at 55; employee contribution of 10% (8% member contribution plus 2% cost sharing)

+ Tier 2: 2% at 60; employee contribution of 10% (7% member contribution plus 3% cost sharing)

+ PEPRA: 2% at 62; current employee contribution of 10\.75% (one\-half of the normal cost, currently 7\.75%, plus 3% cost sharing)

Additional Benefits: * Bilingual Pay: Spanish verbal skills: $23\.00 per pay period; Spanish written skills: $6\.00 per pay period

* Education Reimbursement: Up to $1,500 per fiscal year for job\-related coursework

For additional details and information, please see the Unrepresented Part\-Time/Temporary Wage and Benefit Summary located on our website here.