Freelance Associate Event Producer (U.S. Based) - Washington D.C. Project

TAIT partners with artists, brands, IP holders and place makers to bring culture\-defining, never\-before\-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting\-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

TAIT is looking for experienced Freelance Associate Event Producers (U.S.\-based) to support a major project taking place on\-site in Washington, DC from mid‑May through mid‑June 2026, with remote work beginning April 2006\. Travel and accommodations will be provided.

This is a temporary contract role, not a full\-time staff position.

Position Purpose:

As a Freelance Associate Event Producer, you’ll be a key operational support during the planning, coordination, and execution of the project. You’ll manage logistics, schedules, vendors and budgets from kickoff through wrap. This role requires flexibility, cross‑department collaboration, and a proactive approach to problem‑solving in a fast\-paced environment.

Responsibilities:

Project Execution

• Support cross\-departmental project advance and on\-site execution.
• Support strategy, operations plans, schedules, crew calls, and client deliverables.
• Communicate project status and ensure alignment across teams.
• Support Account Management, Operations, Patron Journey, Creative, Commercials, and other departments as needed.

Project Advance Work

• Contribute to RFP development, procurement, project communications, timelines, and supplier advancing.
• Support drawing development and internal documentation.

Special Projects

• Assist with pitch decks, strategy meetings, and summit/conference prep.

Admin \& Operational Planning

• Prepare and manage client\-facing documentation, presentations, and operational plans.

Budgeting

• Support on assigned budgets with the Budget Producer.
• Create estimates, track changes, manage vendor quotes.

Position Requirements:

• 3\+ years of event management, production, or related experience; Bachelor's degree preferred.
• Exceptional verbal and written communication skills.
• Strong project management and budget management abilities.
• Highly organized with a detail‑driven, proactive approach.
• Proficient with Microsoft Office, Google Workspace, Airtable, and similar tools.
• Positive, solutions\-oriented attitude with the ability to work under pressure.
• Flexibility to work nights, weekends, and irregular hours based on event needs.
• Ability to work independently while collaborating closely with cross\-functional teams.
• Professionalism, discretion, and tact when handling sensitive information.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.