PowerSchool Administrative Assistant

POSITION TITLE: Elementary PowerSchool Administrative Assistant

SUMMARY:

To assist in providing a pleasant atmosphere through a well\-organized office environment that frees the principal to perform professional supervision of the school program. Serves as the PowerSchool data entry clerk by entering, summarizing, analyzing, and reviewing data for accuracy and facilitating the enrollment and withdrawal process of students.

EDUCATION and/or EXPERIENCE:

• High school diploma and a minimum of two years of secretarial experience preferred.
• Ability to deal effectively with the public in giving and obtaining information.
• Considerable knowledge of office practices and procedures.
• Knowledge of modern business communication, including style and format letters, memoranda, and reports.
• Ability to operate standard office machines and equipment, including proficiency in computer applications.
• Skill in organization and detail.

PRIMARY RESPONSIBILITIES:

• Greets the public in a pleasant manner
• Acts as a receptionist and answers the telephone
• Collects and receipts all monies and prepares bank deposits as required
• Keeps school internal account in accordance with district's bookkeeping and accounting procedures
• Keeps all employee attendance records and prepares all payroll reports when due
• Types routine correspondence, reports, and forms as required
• Maintains an appropriate filing system
• Participates in staff development programs
• Processes orders for school purchases
• Maintains confidentiality regarding student and employee information
• Performs other duties as directed

POWERSCHOOL

• Enters student and employee data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, etc.
• Facilitates transfer of student information between schools, including Records Requests
• Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Processes arriving students' cumulative records. Prepares cumulative records for departing students. Withdraws departing students from PowerSchool. Maintains files of arriving/departing students' cumulative records. Copies and sends cumulative for withdrawing students and maintains a log of students who entered and departed the school throughout the year.
• Collects data for and prints marking period report cards.
• Requests cumulative records for new students and sends cumulative records upon request for existing students. Manages student cumulative records according to federal (FERPA) and district policies and procedures.
• Maintains cumulative records in the vault
• Maintains foster care files, reports, and BIDs
• Maintains McKinney\-Vento records
• Collaborates with other clerks to plan and implement Registration Day
• Performs all data entry functions needed to support PowerSchool Parent Access
• Enters transfer grades from other schools, makes corrections or changes as needed
• Enters promotion/retention status of students
• Prints reports as needed or requested
• Generates class roster
• Completes other duties as assigned

The information contained in this job description is for compliance with the American with Disabilities Act (ADA.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Reports to: Principal

Salary: School Other Support Scale

Schedule: 240 days