Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing diverse administrative tasks. Your energy and attention to detail will help keep our office running smoothly and foster a positive, productive atmosphere.

Responsibilities

• Manage front desk duties, greeting visitors and clients with professionalism and warmth
• Operate multi\-line phone systems, handle inquiries, transfer calls, and provide exceptional customer service
• Maintain organized filing systems, including digital files using DropBox and Microsoft Office tools
• Perform data entry, proofread documents, and ensure accuracy in all clerical tasks
• Schedule appointments, manage calendars, and coordinate meetings efficiently
• Support bookkeeping activities using QuickBooks and assist with basic office management functions
• Handle incoming correspondence, prepare reports, and assist with general office support as needed

Experience

• Proven office experience with strong clerical skills in a fast\-paced environment
• Familiarity with QuickBooks accounting software and Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills along with proficiency in data entry and proofreading
• Bilingual abilities are highly desirable to serve diverse client needs (Russian or Ukrainian)
• Previous experience as a receptionist or admin assistant is a plus
• Knowledge of office management practices, phone etiquette, and customer support standards

Join us to be part of a team that values initiative, professionalism, and a positive attitude! This paid position offers the chance to develop your administrative expertise while making a meaningful impact every day.

Pay: $20\.00 \- $30\.00 per hour

Work Location: In person