ERSM – Ecological Restoration and Stormwater Management LLC
Location: Vancouver, WA
Salary: $70,000–$85,000 per year (DOE)
Full\-Time \| Hybrid Position
About ERSM
At ERSM, we’re building a company that works for everyone—not just those at the top. Every employee has a voice in how we grow, with a clear path to partnership, profit sharing, and annual bonuses.
Our collaborative team culture, flexible schedules, and no\-micromanagement mindset create an environment where you’re supported, trusted, and part of something meaningful.
ERSM restores habitats and improves stormwater infrastructure throughout Oregon and Washington. Our projects range from native planting and invasive species control to habitat restoration, erosion control, environmental permitting, hydroseeding, and stormwater maintenance.
Our company culture is relaxed, easy\-going, and low stress. People show up in a good mood and leave in a good mood—we work hard, but we keep things positive and supportive.
We’re looking for someone who fits well within a laid\-back, collaborative team culture and enjoys helping a growing company operate smoothly.
Position: Business Administrator (Office Manager / Operations Administrator)
We’re seeking an experienced Business Administrator to oversee and support the administrative, financial, and operational systems of our growing company.
This role plays a critical part in keeping projects, finances, and internal operations organized and running efficiently.
The Business Administrator will work closely with leadership and project managers to manage financial workflows, payroll coordination, project setup, and overall business operations support.
This is a mid\-to\-senior level role supporting financial management, payroll, and project administration.
Candidates without QuickBooks and payroll experience will not be considered.
Requires 5\+ years of relevant experience
Key Responsibilities
Financial \& Accounting Administration
- Manage bookkeeping and financial records using QuickBooks
- Process payroll (ADP experience a plus)
- Pay bills, invoices, and track expenses
- Maintain financial documentation
- Support job costing and project financial tracking
- Coordinate project setup and tracking
- Prepare contracts and documentation
- Manage agreements through DocuSign
- Support project managers
- Maintain organized project records
- Manage systems using Google Workspace and Excel
- Maintain organized digital files and records
- Assist with vendors and office operations
- Support leadership with admin and operations
- Help improve internal systems as the company grows
- Assist with onboarding and HR documentation
- Maintain payroll and employee records
- Support compliance and administrative processes
- Coordinate general administrative needs
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Project Setup \& Operations Support
Office Systems \& Business Operations
HR \& Administrative Coordination
Required Qualifications
✔ 5\+ years of experience in business administration, accounting, or office operations
✔ Strong QuickBooks experience
✔ Payroll experience
✔ Invoice, billing, and financial tracking experience
✔ Experience with DocuSign
✔ Strong Google Workspace knowledge
✔ Advanced Excel skills
✔ Project admin / setup experience
✔ Strong communication and organization
Preferred Qualifications
⭐ Prevailing wage experience (WA \& OR)
⭐ Construction, environmental, or contracting background
⭐ ADP payroll experience
⭐ Accounting / bookkeeping background
⭐ HR coordination experience
⭐ Client, vendor, and team coordination experience
⭐ Degree in Business Administration or related field (recommended, not required)
Ideal Candidate
The ideal candidate has experience supporting a small or growing company and is comfortable managing accounting, payroll, project administration, and office systems.
They enjoy helping leadership and project managers stay organized and keeping operations running smoothly.
Experience in construction, environmental consulting, or contracting is a big plus.
Just as important, we’re looking for someone positive, dependable, and a good culture fit—someone who thrives in a low\-stress, collaborative, and laid\-back work environment.
What We Offer
Path to Partnership
Annual Bonuses \& Profit Sharing
Flexible Schedules \& Autonomy
Career Growth Opportunities
Meaningful, purpose\-driven work
Benefits
✅ 401(k) with 4% match after 90 days
✅ 3 weeks paid vacation
✅ 8 paid holidays
✅ Medical \& dental benefits after one year
How to Apply
If you’re an organized professional who enjoys supporting a growing business, we’d love to hear from you.
Please send your resume, a short cover letter, and three professional references
Applications without QuickBooks and payroll experience may not be reviewed
To confirm you read this post, include “ERSM Operations” in the subject line or first sentence of your cover letter
We look forward to connecting with you
Pay: $70,000\.00 \- $85,000\.00 per year
Benefits:
Work Location: Hybrid remote in Vancouver, WA 98662