Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while making a meaningful impact within our organization.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi\-line phone systems efficiently, handling inquiries and routing calls promptly.
• Perform data entry and maintain accurate filing systems, both physical and digital, including document proofreading for accuracy.
• Utilize Microsoft Office Suite and Google Workspace tools to prepare reports, correspondence, and presentations.
• Coordinate calendar management and schedule appointments for staff members, ensuring optimal time management.
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Provide excellent customer service by assisting clients, vendors, and internal teams with their administrative needs.
• Handle clerical tasks such as photocopying, scanning, mailing, and organizing office supplies to keep the workspace efficient.
• Maintain office management procedures to streamline daily operations and improve overall productivity.
• Assist with special projects as needed, demonstrating flexibility and proactive problem\-solving skills.

Requirements

• Proven experience in office management or administrative support roles; prior clerical or receptionist experience is highly valued.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Experience with front desk operations, multi\-line phone systems, and phone etiquette is essential.
• Basic finance, accounting, or bookkeeping knowledge
• Demonstrated ability to handle confidential information discreetly with professionalism.
• Strong typing skills along with meticulous proofreading capabilities ensure accuracy in all communications.
• Excellent customer service orientation coupled with strong organizational skills will help you excel in this role. Join us as an Administrative Assistant where your energy, organization, and dedication will contribute directly to our success! We value proactive individuals eager to grow their career while supporting our team’s mission of delivering outstanding service every day.

Pay: $24\.21 \- $29\.16 per hour

Work Location: In person