Assistant coordinator,

Job Summary

We are seeking a dynamic and organized Assistant Coordinator to join our team! In this vital role, you will support daily office operations, coordinate schedules, and ensure smooth communication across departments. Your proactive approach and excellent organizational skills will help foster a productive environment, enhance customer support, and streamline administrative processes. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative and energetic workplace.

Duties

• Assist with office management tasks, including filing, data entry, and maintaining organized records
• Manage multi\-line phone systems, answer inquiries with professionalism, and direct calls appropriately
• Support calendar management and scheduling for team meetings, appointments, and events
• Provide exceptional customer service at the front desk, greeting visitors and handling inquiries efficiently
• Utilize computer skills to prepare correspondence, proofread documents, and update databases using Microsoft Office and Google Workspace
• Perform clerical duties such as photocopying, faxing, mailing, and managing office supplies
• Support bookkeeping activities using QuickBooks or similar accounting software when needed
• Maintain a professional front desk presence with excellent phone etiquette and customer support skills

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with multi\-line phone systems and front desk operations
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Familiarity with clerical tasks such as filing, data entry, proofreading, and calendar management
• Knowledge of QuickBooks or bookkeeping software is a plus
• Excellent communication skills with a friendly demeanor and professional phone etiquette
• Strong time management skills to prioritize tasks efficiently in a fast\-paced environment
• Previous experience in customer service or administrative roles preferred, including medical or dental receptionist experience or personal assistant roles

Join us as an Assistant Coordinator to be a key player in maintaining an organized office environment while supporting our team’s success! This paid role is perfect for motivated individuals eager to grow their administrative expertise in a lively setting.

Job Type: Full\-time

Pay: $24\.90 \- $29\.99 per hour

Work Location: In person