Bookkeeper / Administrative Assistant

Job Summary

We are established General Contracting company. We are seeking a dynamic and organized Office Manager / Bookkeeper to oversee daily administrative operations and manage financial records within our organization. This vital role combines office management with bookkeeping responsibilities, ensuring smooth workflow, accurate financial tracking, and effective team coordination. The ideal candidate will bring energy, attention to detail, and a proactive approach to keep our office running efficiently while maintaining precise financial records. This position offers an exciting opportunity to contribute to a thriving organization by managing essential administrative functions and supporting team success.

Responsibilities

• Oversee daily office operations, including front desk duties, filing systems, and clerical tasks to ensure a professional and welcoming environment
• Manage scheduling for staff, meetings, events, and appointments with precision and flexibility
• Handle vendor management by coordinating supplies, services, and contracts to optimize office efficiency
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software; process invoices, payments, and reimbursements
• Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with payroll processing
• Assist in budgeting activities by tracking expenses and preparing financial reports for management review
• Coordinate event planning efforts for company meetings, training sessions, or community outreach initiatives

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Demonstrated bookkeeping experience using QuickBooks or comparable accounting tools
• Supervising experience in managing teams or overseeing administrative staff
• Excellent communication skills with professional phone etiquette and customer service orientation
• Strong multitasking abilities with expertise in schedule management and calendar coordination
• Familiarity with vendor management, human resources processes, payroll administration, and basic budgeting principles
• Experience in medical office management or similar healthcare environments is a plus but not required
• Proficiency in clerical tasks such as filing, data entry, multi\-line phone systems, and front desk operations
• Ability to train staff effectively and foster a collaborative team environment

Join us in a role where your organizational talents and financial expertise will directly impact our success. We value energetic professionals eager to contribute their skills in a fast\-paced setting while supporting our mission of operational excellence.

Pay: $24\.79 \- $29\.86 per hour

Benefits:

• Health insurance

Work Location: In person