A healthcare facility is seeking a Human Resources professional to oversee day\-to\-day HR operations and payroll coordination at the site level. This role serves as the primary point of contact for employee lifecycle activities including recruitment support, onboarding, payroll preparation, compliance, and employee relations. The position ensures HR practices align with federal, state, and local employment regulations while supporting the facility’s efforts to attract, develop, and retain a strong workforce.
Key Responsibilities
- Coordinate the movement of candidates through the applicant tracking system and provide guidance to department leaders on proper hiring workflows.
- Initiate and review pre\-employment screening requirements, including background checks and required credentialing steps before employment begins.
- Facilitate the onboarding process by entering new employees into HR systems and ensuring all required documentation is completed prior to their start date.
- Maintain accurate employee status records, including new hires, transfers, compensation adjustments, schedule changes, and separations.
- Conduct new employee orientation sessions and present key HR policies and procedures using company materials.
- Administer employee benefits enrollment and ensure timely completion or waiver of benefit elections.
- Prepare and review payroll submissions, including auditing entries, managing payroll deductions, and submitting payroll data for processing.
- Serve as a resource for employees and supervisors regarding workplace concerns, HR policies, and disciplinary processes to ensure consistent application across departments.
- Conduct workplace investigations related to employee concerns, safety matters, or policy violations while maintaining confidentiality and professionalism.
- Manage employee leave programs including family and medical leave and other approved absences while ensuring regulatory compliance.
- Process employment verification requests, wage garnishments, disability documentation, and other employment\-related administrative requests.
- Maintain workplace safety documentation and coordinate required OSHA reporting and postings.
- Maintain accurate employee personnel files in accordance with regulatory requirements and internal standards.
- Provide guidance to staff regarding benefits, handbook policies, and HR procedures, escalating issues to regional HR leadership when necessary.
- Perform additional duties as assigned to support facility operations.
- Familiarity with employment regulations such as FMLA, ADA, COBRA, I\-9, EEO, and workers’ compensation, or the ability to quickly develop proficiency.
- Understanding of employee benefit programs and payroll deduction processes.
- Knowledge of workplace safety documentation and regulatory recordkeeping.
- Strong organizational skills with the ability to manage multiple priorities in a fast\-paced environment.
- Effective communication skills with the ability to coach and support leaders and staff.
- Proficiency with Microsoft Office applications including Outlook, Excel, and Word.
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- HR certification such as SHRM\-CP or PHR preferred but not required.
- Prior experience in an HR Generalist, HR Assistant, or similar role preferred.
- Experience working in healthcare, long\-term care, or hospital environments is highly desirable.
- Familiarity with HR technology platforms such as applicant tracking systems, HRIS platforms, learning management systems, and benefits administration tools is preferred.
- Experience working within union environments may be beneficial depending on location.
- Ability to move throughout the facility during the workday as needed.
- May be required to assist with emergency response procedures, including resident evacuation when necessary.
Qualifications
Education and Experience
Physical Requirements