Executive Assistant - Hospitality

Overview

We are seeking a dynamic and highly organized Executive Assistant specializing in Hospitality to join our vibrant team. This role offers an exciting opportunity to support senior management with seamless administrative operations, coordinate high\-profile events, and manage a variety of projects within a fast\-paced hospitality environment. The ideal candidate will be proactive, detail\-oriented, and possess exceptional communication skills, ensuring the smooth functioning of daily activities and special initiatives that enhance our guest experience. This paid position is perfect for someone passionate about hospitality, administrative excellence, and delivering exceptional service.

Duties

• Provide comprehensive executive administrative support to senior leaders, including calendar management, travel arrangements, and correspondence handling using tools like Microsoft Outlook Calendar and Google Workspace
• Coordinate and assist with planning and executing events, meetings, and special functions to ensure flawless delivery and guest satisfaction
• Manage office operations efficiently by overseeing filing systems, data entry, bookkeeping using QuickBooks, and maintaining office supplies
• Handle multi\-line phone systems with professionalism, practicing excellent phone etiquette while directing calls or taking messages accurately
• Perform clerical tasks such as proofreading documents, transcription of notes, and preparing reports with precision
• Support project coordination efforts by tracking deadlines, preparing agendas, and ensuring timely completion of tasks
• Maintain excellent customer service standards at the front desk or reception area by greeting visitors warmly and managing inquiries effectively

Skills

• Proven experience in executive administrative support within a hospitality or office setting
• Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools
• Familiarity with QuickBooks for bookkeeping and financial record\-keeping
• Excellent typing speed combined with transcription skills for accurate documentation
• Knowledge of event planning logistics from conceptualization to execution
• Exceptional phone etiquette skills across multi\-line phone systems and customer service experience
• Ability to proofread documents carefully while maintaining high attention to detail
• Office management expertise including filing systems, office supplies inventory, and front desk responsibilities
• Experience with project coordination tools such as DocuSign for document signing processes
• Strong computer literacy combined with organizational skills necessary for efficient calendar management using Microsoft Outlook Calendar

Join us to be part of a passionate team dedicated to delivering memorable experiences through exceptional hospitality. We value proactive individuals who thrive on organization, communication excellence, and creating welcoming environments for guests and colleagues alike. This is your chance to make a meaningful impact in a vibrant setting while advancing your career in hospitality administration!

Job Types: Full\-time, Part\-time, Contract

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Parental leave
• Referral program

Work Location: In person