Executive Assistant/Office Manager

Job Summary

We are seeking a dynamic and highly organized Executive Assistant or Office Manager to join our team! This vital role combines executive administrative support with comprehensive office management, ensuring smooth daily operations and seamless coordination across departments. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills to support leadership and foster an efficient work environment. This paid position offers an exciting opportunity to contribute to a vibrant organization committed to excellence and growth.

Duties

• Provide high\-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Oversee office operations, including managing supplies, coordinating maintenance, and ensuring a professional, organized workspace.
• Plan and execute company events, meetings, and team\-building activities with attention to detail and logistics.
• Manage correspondence through phone calls, emails, and written communication with professionalism and courtesy, utilizing multi\-line phone systems and maintaining excellent phone etiquette.
• Perform data entry, filing, document proofreading, transcription, and clerical tasks to support daily administrative functions.
• Serve as a personal assistant to executive by managing travel arrangements, preparing reports, and handling confidential information discreetly.
• Coordinate projects across departments by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Maintain accurate records through filing systems—both digital and physical—and ensure all documents are organized for quick retrieval.

Skills

• Exceptional organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), and familiarity with Office experience tools like DocuSign.
• Strong typing skills coupled with excellent proofreading and transcription abilities for clear communication.
• Experience in event planning and project coordination to facilitate successful meetings and organizational initiatives.
• Excellent customer service skills with professional phone etiquette across multi\-line phone systems.
• Demonstrated office management expertise including supply procurement, filing systems, front desk duties, and office experience.
• Computer literacy with the ability to adapt quickly to new software or tools as needed. Join us in this energetic role where your organizational prowess will keep our operations running smoothly while supporting our leadership team! We value proactive individuals who thrive on making a positive impact every day through exceptional administrative support and office management excellence.

Job Type: Full\-time

Pay: $50,042\.46 \- $60,266\.18 per year

Benefits:

• Health insurance
• Health savings account
• Paid time off
• Relocation assistance

Work Location: Hybrid remote in Terre Haute, IN 47804