Job Summary
We are seeking a dynamic and organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for delivering top\-tier customer service. Real estate experience is a plus!
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
- Operate multi\-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries efficiently
- Maintain accurate data entry records using computer skills, including Microsoft Office and Google Workspace applications
- Organize and file documents systematically, ensuring easy retrieval and compliance with record\-keeping standards
- Assist with calendar management, scheduling appointments, meetings, and coordinating events to optimize office productivity
- Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry to ensure financial accuracy
- Provide customer support by responding promptly to inquiries via phone or email, demonstrating excellent customer service skills
- Proficiency in office management tools including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive)
- Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment
- Excellent verbal and written communication skills; bilingual abilities are a plus for serving diverse clients
- Experience with clerical tasks such as proofreading documents, data entry, filing, and record maintenance
- Knowledge of office equipment operation including multi\-line phones, fax machines, printers, and scanners
- Familiarity with medical or dental receptionist duties is advantageous but not required
- Personal assistant experience or office experience that demonstrates time management and prioritization skills
Skills
Join us to be part of a vibrant team where your proactive attitude makes a real difference! We value dedicated professionals who are eager to contribute their talents in a supportive environment that promotes growth and excellence.
Pay based upon experience!!
Job Type: Full\-time
Pay: $15\.00 \- $20\.00 per hour
Work Location: In person