Administrative Assistant/ Bookkeeper

Part\-Time Administrative Assistant / Bookkeeper

Mostly Remote \| Port Saint Lucie, FL (Occasional Local Client Visits)

Swift.CPA is growing, and we are looking for a reliable, detail\-oriented, high\-integrity team member who takes pride in their work and enjoys learning.

This is a mostly remote, part\-time contractor position with occasional in\-person client visits in the Port Saint Lucie to Vero Beach areas.

Training will be provided.

Company Description

At Swift.cpa, we specialize in providing comprehensive bookkeeping, tax, and CFO services for a range of businesses including construction, trades, retail, marketing, health care etc. Our team of Certified Public Accountants, QuickBooks ProAdvisors, and experienced CFOs bring over two decades of expertise. We assist with complex bookkeeping, inventory management, sales tax compliance, and advanced tax strategies.

Our focus is on allowing business owners to concentrate on their business's operations and profitability while we take all their accounting work off their plate. We deliver uber high quality accounting that maximizes tax savings and streamlines businesses. Our ultimate delivery is peace of mind, excellent cash flow and excess time to business owners.

What You’ll Be Doing

Administrative Support

• Organize digital files and manage client documentation
• Coordinate client onboarding
• Take notes during client meetings (in person and virtual)
• Assist with light marketing and social media posting (training provided)

Bookkeeping Responsibilities (training provided if needed)

• Accounts payable and accounts receivable
• Bank and credit card reconciliations
• General ledger maintenance
• Journal entries
• Balance sheet reconciliations and account analysis
• Maintain clean, audit\-ready records
• Support budgeting and financial reporting
• Ensure compliance with GAAP standards

Software

• QuickBooks Online
• Microsoft Office (Word, Excel)
• Google Meet and related tools

What We’re Looking For

• 2\+ years of bookkeeping experience
• Strong knowledge of QuickBooks Online
• Solid understanding of debits, credits, journal entries, and reconciliations
• Comfortable reconciling accounts “to the penny”
• Highly organized and detail\-oriented
• Strong email and written communication skills
• Comfortable learning new systems and processes
• Professional appearance for client visits and video calls
• Reliable, honest, and dependable

Preferred but not required:

• Payroll processing experience
• Tax preparation experience

Experience

• Highly organized and capable of learning new things
• Good with email, Word, Excel and Google Meet.
• Excellent work ethic (reliable, honest, and pride in workmanship)
• Have 2\+ years of bookkeeping experience
• Versed in QuickBooks Online.
• Pay attention to details and love reconciling to the penny
• Experience with account reconciliation, bank reconciliation, and general ledger accounting
• Familiarity with financial concepts such as debits \& credits, journal entries, double\-entry bookkeeping, and account analysis
• Knowledge of payroll processing and tax experience is preferred
• Excellent organizational skills with proficiency in 10 key typing for efficient data entry
• Strong analytical skills to interpret financial data accurately and support decision\-making processes
• Must be able to appear well groomed and professional for client visits and video calls with clients

Compensation \& Schedule

• Independent Contractor position
• Part\-time
• Flexible schedule
• Mostly remote
• Occasional client visits in Port Saint Lucie to Vero Beach
• Office computer equipment provided
• Training provided

Job Type: Part\-time

Pay: $18\.00 \- $20\.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Port Saint Lucie, FL 34986