*Our outstanding teachers, support staff members and leaders are top\-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.*
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- Provides a high level of customer service to all stakeholders.
- Manages the transition of newly hired employees into the digital onboarding system.
- Tracks progress of all newly hired employees in the digital onboarding system ensuring all items are complete.
- Helps newly hired employees with general troubleshooting in the onboarding system.
- Helps with general maintenance of the onboarding system.
- Collects and maintains applicant and hiring data as required by law.
- Transitions all pre\-employment documentation to the electronic personnel file.
- Answers routine questions regarding employment policies and procedures for current and former employees, applicants, and outside agencies, directing non\-routine matters to the appropriate individual.
- Responds to inquiries from within and outside the school system; establishes and maintains working relationships with other offices, schools, governing agencies, media, and vendors; coordinates with other departments and processes work requests needed by staff.
- Processes correspondence to administrative employees such as contracts, amendments, resignations, retirements, transfers, etc. Ensures departments impacted by these actions are notified.
- Schedules and completes pre\-employment fingerprinting and paperwork.
- Accesses State law enforcement online resources to obtain results and investigate case dispositions as needed.
- Maintain and communicate background check information for outside vendors as needed.
- Works with the Appomattox Regional Governor’s School for orientation of their new hires for orientation/benefits information.
- Coordinates the process for all TB tests for new employees as needed.
- Assists in Job Fairs and Recruitment Days through preparation, setup, and organization of materials afterward.
- Serves as a resource to others; assists with data entry, records management, and general clerical work.
- Performs other duties as required.
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- Federal Bureau of Investigation (FBI) Criminal History Investigation
- State Police Criminal History Investigation
- Child Protective Services (CPS) Investigation
- Tuberculosis Screening/Test
General Description:
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Provides complex administrative support to the Department of Human
Resources by leveraging technologies to ensure that employees are
onboarded, paid in a timely manner, and have up\-to\-date records. Work is performed under general supervision without specific instruction. Specialized knowledge of the department’s functions is required. Contacts are made at all organizational levels within and outside the department and division, requiring the handling of sensitive or controversial information and/or dealing tactfully with the public. Requires independent planning and coordination with others; considerable judgment is required.
Job Description:
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Essential Job Functions :
Budgetary Responsibility :
N/A
Report Preparation :
Prepares a variety of reports as requested.
Equipment Operation :
Operates basic office equipment such as multi\-line telephone, computer, fax machine, copier calculator, scanner, Microfilm machine, projector and presentation remote
Contacts:
Contact is regularly made with internal and external customers.
Work Direction :
N/A
Supervision:
N/A
Decision Making :
Requires significant independent judgment and decision making; ability to manage programs.
Physical Demands:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, sit, climb or balance and stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.
Work Environment :
The employee regularly works in an office environment. The noise level is quiet to moderate.
Qualifications:
Considerable knowledge of office practices and procedures; the department's policies and procedures and school division programs. Working knowledge of HR processes, records management and regulatory requirements. Working knowledge of basic bookkeeping and general accounting principles and practices. Working skill in operating personal computers, utilizing spreadsheets, word processing and presentation software (Google Suite, Word, Excel and PowerPoint preferred). Demonstrated ability to maintain databases and provide routine reporting; edit work for proper grammar, spelling and punctuation; manage office activities and administrative work; to interpret and apply policies and procedures; to communicate effectively both orally and in writing; to exercise judgment and to work effectively with all levels of the organization and the public; to lead the work of others and work effectively with a variety of people. Must be flexible and able to multi\-task with ease.
Additional Job Requirements:
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High School Diploma or an equivalent combination of training and experience that would provide the required knowledge, skills, and abilities; additional education or training a plus. Experience in administrative support work in a Human Resources program preferred.
Applicants considered for employment must successfully complete the following background investigations/tests:
Compensation
$41,958\.38 \- $71,313\.94
Hours Per Day
8
Days Per Year
260
Benefits
Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full\-time and part\-time employee status.
To learn more details, visit our benefits page .
Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all\-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.