Executive Assistant/Office Manager

Job Summary Mushroom King Farm is a growing specialty mushroom producer with farming, packing and distribution operations across three states. We are seeking an experienced and highly organized Executive Assistant / Office Manager to support company leadership and coordinate key administrative functions across the business. This position works closely with ownership, farm management, customers and external partners. The ideal candidate is comfortable working across executive support, customer service and business administration and enjoys bringing structure and organization to a fast\-paced operating environment. This is a varied role within a close\-knit company of fewer than 100 employees. The position supports several areas of the business, but the volume within each area is proportionate to the size of the company. Executive \& Administrative Support Provide day\-to\-day administrative support to company leadership Support managing calendars, appointments, meetings and scheduling for the CEO and COO Monitor business email correspondence and coordinate follow\-ups Maintain documents, reports, trackers and administrative records Assist with general administrative projects as needed Customer \& Order Support Receive, review and track customer purchase orders Coordinate customer orders with production, packing and logistics teams Maintain regular communication with customers regarding orders, deliveries and changes Assist with resolving routine order and delivery inquiries Maintain accurate customer and order records Coordinate internally to support timely and accurate order fulfillment Payroll \& Employee Administration Coordinate payroll preparation and routine payroll administration Maintain employee time and attendance information Assist with employee records and administrative documentation Support farm managers with scheduling and other employee administration Coordinate routine onboarding and administrative requirements for new employees Office \& Operations Coordination Support farm managers coordinating appointments with maintenance providers, contractors and other vendors if and when required Assist with scheduling repairs, inspections and routine facility services Maintain schedules and records for recurring operational and administrative requirements Communicate with vendors and service providers and coordinate follow\-up as needed Support the implementation and maintenance of company administrative systems and processes Qualifications Previous experience in executive assistance, office management, business administration, operations coordination or a related role Strong organizational and time\-management skills Excellent written and verbal communication Strong attention to detail and ability to manage multiple priorities Professional and confident communicating with customers, employees, vendors and senior leadership Comfortable working independently and exercising sound judgment Proficiency with email, calendars, spreadsheets and standard business software Ability to work effectively in a growing, fast\-paced business environment Experience in food production, agriculture, manufacturing, distribution, logistics or another operational business environment is beneficial but not required. About the Role This is a broad and trusted position within the company. The Executive Assistant / Office Manager will have visibility across multiple areas of the business and will play an important role in keeping communication, customer orders, administrative processes and day\-to\-day operations coordinated. This role works directly with the CEO and COO as well as the most senior managers at the farm sites. As Mushroom King Farm continues to grow, there will also be opportunities for the successful candidate to help develop and improve administrative systems and processes across the organization. Pay: From $20\.00 per hour Expected hours: No more than 50\.0 per week Benefits: Flexible schedule Work Location: Hybrid remote in Lago Vista, TX 78645