Administrative Assistant

Job Summary We are seeking a highly organized and proactive Administrative Assistant to support daily office operations, project coordination, and executive needs. The ideal candidate thrives in a fast\-paced environment, communicates effectively, and manages multiple priorities with accuracy and professionalism. Key Responsibilities Manage calendars, schedule meetings, and coordinate appointments using Outlook and Google Workspace Handle multi\-line phone systems with professionalism and strong customer service Maintain organized digital and physical filing systems, including data entry and recordkeeping Support basic bookkeeping tasks in QuickBooks, including invoicing Assist with project coordination by tracking deadlines, preparing reports, and proofreading documents Provide executive support as needed, including travel arrangements and confidential tasks Send completed tax return packages to clients, including signature pages and final invoices Upon receiving signed documents and payment, e\-file tax returns in a timely and accurate manner Team \& Operations Support Coordinate workflow with an administrative team of 8 (4 local, 4 virtual) Work closely with 28 accounting and tax professionals to ensure smooth operations Help monitor workload distribution, productivity, and task completion Assist in improving processes, systems, and overall efficiency across departments Requirements 1–3 years of administrative experience, preferably in a CPA or professional services firm Proficiency in Microsoft Office, Google Workspace, and data entry systems Familiarity with QuickBooks and DocuSign Strong organizational, multitasking, and communication skills Ability to manage multiple priorities under pressure with attention to detail Experience with Karbon or similar practice management software is a plus Qualifications Strong problem\-solving skills and a proactive mindset Ability to coordinate across teams, including remote staff Preferred Experience in a CPA firm or professional services environment Familiarity with tax workflows, bookkeeping, and CRM systems Experience with workflow or practice management tools (Karbon preferred) Compensation \& Benefits Competitive salary (based on experience) Performance\-based bonuses Paid time off and holidays Professional development opportunities How to Apply Please submit your resume along with a brief cover letter. Join Bharmal \& Associates, Inc. and be part of a firm with over 30 years of excellence. Pay: From $25\.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Vision insurance Work Location: In person