Operations, Executive & Bookkeeping Support - Full Time

Operations, Executive \& Bookkeeping Support — Full\-Time Golden Options — Remote (Philippines, India, or Latin America) About the Role Golden Options is a growing assisted living and memory care operator based in Montana. We're hiring a full\-time Operations, Executive \& Bookkeeping Support person to own our bookkeeping, vendor and resident billing, and day\-to\-day executive support. This is a startup\-stage role — processes are documented but scope will keep expanding as we grow. We want someone who wants to grow with us long\-term. Schedule Full\-time, 40 hours/week, 5 days/week. Philippines or India: shift aligned to a 2:30 PM Mountain Time (US) start. Latin America: standard 9 AM – 5 PM Mountain Time (US), real\-time overlap. Programs \& Tools You'll Use bill.com — accounts payable, bill pay, resident invoicing. Rippling — payroll data entry, timesheets, employee onboarding/offboarding. Google Workspace — Gmail, Google Drive, Google Contacts, Calendar. Bitwarden — shared password/credential management. Amazon Business — supply and ad hoc purchasing. Summit NEMT (web\-based) — scheduling resident non\-emergency medical transportation. monday.com — project tracking (being adopted soon). Indeed — posting job listings. Calendly — scheduling interviews and tours. Google Meet — video calls and screening interviews. Full training is provided on our specific setup in each tool — what matters most is real prior experience with bill.com, Rippling (or a similar HR/payroll platform), Google Workspace, and a password manager. What You'll Own Accounts payable and bill pay in bill.com, including vendor invoice verification against agreed price/scope before payment. Resident billing and payment tracking, with bank reconciliation to confirm payments clear. Census / rent roll upkeep, including resident ride billing and transportation coordination. Light Rippling payroll support — timesheets, onboarding/offboarding data entry. Contact and data management — keeping Google Contacts, resident/vendor records, and tracking sheets accurate and up to date. Coordinating resident transportation — scheduling and billing non\-emergency medical rides. Vendor, insurance, and license account setup and renewal tracking. Calendar and inbox management for the owner, including daily and weekly status updates. Ad hoc purchasing (Amazon Business), research, and administrative projects as they come up. Eventually: Medicaid/Big Sky Waiver reimbursement submissions (training provided) and project tracking in monday.com. Who You Are \#1 requirement: you're a self\-starter who can figure things out. This is a startup — not everything will be laid out for you. We need someone experienced who can take a process document, run with it, and problem\-solve the gaps, not someone who needs every step spelled out. We are not looking for someone new to this kind of work. Comfortable with financial/bookkeeping responsibility — this role touches real money and real deadlines. Strong written English and professional communication. Required experience: bill.com or similar, Google Workspace, and a password manager (Bitwarden or similar). Experience sending invoices and following up to ensure they actually get paid. Experience onboarding and offboarding employees. Comfortable learning Rippling, or has used a similar HR/payroll platform. Experience managing email/inbox on behalf of another person (executive support, not just your own inbox). Comfortable handling confidential information — this role touches resident and staff records that require discretion. A plus, not required: prior experience with a senior living, healthcare, or other regulated/licensed business. A plus, not required: experience with family\-facing or customer\-facing communication, since billing questions may occasionally involve resident families directly. Looking for a long\-term role with a growing company, not a short\-term gig. * Reliable internet and a quiet home work setup. References Required Please provide references from American employers — include their name, relationship to you, and a phone number where they can be reached. Compensation Starting pay: $1,500/month USD, with a performance review at 12 months and a real conversation about a raise based on performance. How to Apply Include your experience with bookkeeping/AP/AR, the tools you've worked in (bill.com, Rippling or similar, Google Workspace), and why you're interested in a long\-term role with a growing company. Pay: $1,200\.00 \- $1,500\.00 per month Work Location: Remote