Arizona Senior Living Company HR and Operations Assistant

Job Summary We are seeking a dynamic and detail\-oriented HR/Admin Assistant to join our vibrant senior living company. This position offers an exciting opportunity to contribute to a compassionate community dedicated to enhancing the lives of our residents and staff alike. 1\. Compliance \& Credential Tracking Monitor Expirations: Maintain strict oversight of state\-required licenses, CPR certifications, background checks, and health clearances using digital checklists. Audit Readiness: Keep all compliance logs up\-to\-date to ensure our facility is always prepared for state audits and regulatory reviews. Notification Management: Alert employees and facility managers well in advance of upcoming credential renewals. 2\. Facility Management Support Leadership Assistance: Act as the primary administrative partner for facility directors, freeing them up to focus on direct resident care and operational leadership. Reporting: Prepare weekly status updates on staffing, onboarding bottlenecks, and compliance health for management meetings. Internal Communication: Serve as a responsive, friendly point of contact for routine employee inquiries regarding policies, portals, and paperwork. 3\. Onboarding \& Recruitment Applicant Screening: Review incoming caregiver applications and conduct initial screening before scheduling phone interviews for leadership. Job Postings: Assist with drafting, posting, and maintaining active job ads across recruitment channels. Digital Onboarding: Guide new hires through electronic offer letters, tax documents, state background check portals, and profile setup. 4\. Digital Records Management E\-Filing: Maintain clean, organized, and strictly confidential electronic personnel records in our cloud databases. Data Integrity: Regularly audit employee files to ensure complete documentation from day one of hire through offboarding. Qualifications \& Requirements Experience: 1\+ years of administrative, customer service, scheduling, or data entry experience. High Computer Literacy: Advanced proficiency with Google Workspace (Docs, Sheets, Drive), Microsoft Office (Excel, Word), and email/messaging software. Quick to learn new software platforms. Attention to Detail: Exceptional organizational skills and a natural knack for tracking deadlines and multi\-step processes. Discretion \& Ethics: Demonstrated ability to handle sensitive employee and healthcare information with complete confidentiality. Communication: Clear, professional written and verbal communication skills. Remote Work Environment and Applications: A quiet home office setup, reliable computer, and high\-speed internet connection. Existing experience with Google suite applications and leading AI models Education: High school or equivalent (Required) Pay: $19\.00 \- $25\.00 per hour Work Location: Remote