Marine Construction Administrative Assisstant

Administrative Personal Assistant Marine Construction \| Full\-Time \| Hybrid About the Role We are a growing marine construction company looking for a warm, detail\-oriented Administrative Personal Assistant to be a trusted partner to our leadership team. In this hybrid role, you'll play a meaningful part in keeping our projects organized, our clients well cared for, and our team connected. If you find satisfaction in bringing calm and clarity to a busy environment — and you're curious about the marine construction world — we'd love to get to know you. What You'll Do Project Support Track milestones, deadlines, and deliverables across active marine construction projects Maintain and organize project documentation, permits, contracts, and correspondence. Help keep communication flowing between field crews, subcontractors, and internal teams Scheduling \& Calendar Management Coordinate calendars for leadership and project teams, including site visits, client meetings, and vendor appointments Spot potential scheduling conflicts early and help find solutions Assist with and prepare materials for meetings. Customer Relations \& Intake Be the welcoming first voice clients hear — fielding inquiries by phone and email with care and professionalism Lead initial intake conversations to learn about a client's project, timeline, and needs Connect clients with the right team member and ensure they feel supported every step of the way Nurture ongoing client relationships throughout the life of each project General Administrative Support Keep digital and physical filing systems organized and easy to navigate Draft reports, proposals, meeting notes, and correspondence Assist with invoicing, purchase orders, and vendor coordination Handle sensitive information with care and discretion What We're Looking For 3–5 years of experience in an administrative, executive assistant, or office management role Familiarity with construction, marine, or a trade industry is a plus — but not required; we're happy to teach the right person A natural communicator who makes clients, contractors, and colleagues feel at ease Strong organizational skills and the ability to manage multiple priorities with grace under pressure Comfortable with Microsoft Office Suite; experience with project management or CRM tools (e.g., Buildertrend, Procore, HubSpot, or similar) is a bonus Someone who takes initiative and works well independently, while staying genuinely connected to the team Why Join Us Be part of a close\-knit, supportive team that values what you bring to the table Work in a unique industry where the waterfront is your backdrop Enjoy the flexibility of a hybrid schedule that respects your life outside of work Grow with a company that is expanding and values long\-term relationships — with clients and employees alike. Competitive compensation based on your experience. How to Apply We'd love to hear from you. Send your resume along with a brief note about your background and what draws you to this role to info@jupiterdockandseawall.com. We review every application personally and will be in touch. We are an equal opportunity employer and welcome applicants from all backgrounds.* Pay: $25\.00 \- $40\.00 per hour Work Location: Hybrid remote in Jupiter, FL 33469