Personal Assistant

Overview We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to senior executives and ensure the smooth operation of daily activities. This role is vital in managing schedules, coordinating projects, and facilitating effective communication across teams. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive approach to handling confidential information. Join us and be a key player in empowering leadership and driving organizational success with energy and precision! Responsibilities Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software. Prepare, proofread, and transcribe correspondence, reports, and presentations with meticulous attention to detail. Organize and facilitate company events, meetings, and internal communication initiatives to foster collaboration across departments. Handle phone etiquette professionally while managing multi\-line phone systems and responding promptly to inquiries. Maintain accurate records through data entry, filing systems, bookkeeping using QuickBooks, and document management with tools like DocuSign. Support project coordination efforts by tracking deadlines, preparing agendas, and assisting with project management tasks. Assist with office management duties such as supply ordering, filing, managing office equipment, and overseeing clerical operations to ensure an efficient work environment. Requirements Proven experience as a Personal Assistant or Executive Assistant supporting C\-suite executives or senior management. Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing software such as Zoom or Teams. Excellent typing speed combined with strong writing skills for proofreading and transcription tasks. Experience with event planning, business travel arrangements, and calendar management. Knowledge of bookkeeping practices using QuickBooks or similar accounting software; familiarity with internal communication tools is a plus. Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times. Exceptional communication skills coupled with phone etiquette expertise for internal and external interactions. Technical proficiency in office management systems including multi\-line phone systems, data entry platforms, and document signing tools like DocuSign. Join our team as a Personal Assistant if you are energized by organization, thrive on multitasking with precision, and are eager to support leadership in achieving organizational goals! Pay: $15\.00 \- $20\.00 per hour Benefits: Flexible schedule Parental leave * Professional development assistance Work Location: Hybrid remote in Charlotte, NC 28202