Executive Assistant, Marketing & Office Administration

WJA Design Collaborative believes thoughtful, passionate collaboration turns diverse, individual ideas into the best solutions. Our architects and engineers perform work ranging from planning, programming, and feasibility studies to complex design and construction projects. We strive to maintain a high level of service while fostering a culture that is interactive, engaging, and fun. We are currently seeking an Executive Assistant to support our Principals, Marketing Director, and Office Manager. This newly created role offers the opportunity to contribute meaningfully across the leadership team and firm. In this position, you will work closely with the leadership team and provide support across multiple functions. Your work will help build on prior accomplishments by ensuring the team is consistently and proactively supported. You will serve as a dependable partner, assisting both strategic initiatives and day\-to\-day operations. Of the three areas needing support, your initial focus will be working closely with our Marketing Director. While the role also includes office administration and general executive support, there is potential to shape the position over time based on your strengths and interests. Beneficial skillsets include: Comfort with content coordination, light editing, and maintaining brand consistency Strong written communication skills Strong sense of layout and visual communication Ability to interpret and distill key points from proposals Familiarity with Adobe Creative Cloud (InDesign, Photoshop, etc.) Proficiency in Microsoft Word and Excel Strong organizational skills Interest in working alongside architects and engineers Time management – working together with the leadership team to balance priorities across multiple needs and initiatives Problem\-solving mindset Adaptable to shifting between marketing tasks, administrative tasks, and supporting the firm principals. Team\-Oriented mindset – thrives in a collaborative, small firm environment A bachelor’s degree in marketing, communications, business, or a related field—or equivalent experience—is preferred, along with 3–7 years supporting senior leaders or working in an operations or coordination role. Key responsibilities include: Support marketing operations by coordinating content, assisting with light editing, and helping maintain brand consistency across proposals and communications. Provide executive support to Principals, the Marketing Director, and the Office Manager by helping manage priorities, schedules, and day\-to\-day administrative needs. Assist with office administration by organizing information, tracking tasks, and helping ensure smooth daily operations across the firm. Collaborate with leadership on strategic initiatives by preparing materials, distilling key information from proposals, and contributing to projects that support firm goals. Why choose WJA Design Collaborative? A multidisciplinary firm with nearly 60 years in business, placing a high value on an integrated design approach Work collaboratively with leadership and cross\-functional teams A firm focused on long\-term team investment and professional growth Work in a Seattle waterfront office with the option to work from home on Mondays and Fridays Competitive salary and benefits: medical, vision, dental, Health Savings Account, Flexible Spending Account, transit, 401K, and continuing education Salary Range: $70,000–$90,000 DOE Ready to join us? Email your resume to careers@wja\-dc.com. We have advertisements for multiple positions, so let us know the position you are applying for. WJA Design Collaborative is an equal opportunity employer. All applicants will be considered without regard to any status protected by law. We are committed to providing a workplace free of discrimination and harassment. Pay: $70,000\.00 \- $90,000\.00 per year Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Paid time off * Vision insurance Work Location: Hybrid remote in Seattle, WA 98104