Court Operations Associate (Judicial Assistant)

Initial Posting Date: 06/02/2026Application Deadline: 06/15/2026Agency: Judicial DepartmentSalary Range: $4,539 \- $7,042Position Type: EmployeePosition Title: Court Operations Associate (Judicial Assistant)Job Description: Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications. Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. Benefits to you We pay 95% to 99% of medical insurance premiums for full\-time employees \[OR up to 99% of medical insurance premiums for part\-time employees], including mental health coverage. The hourly equivalent for this position is $26\.19 \- $40\.63\. \[OR The annual salary for this position is $54,464 \- $84,501\.] 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part\-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase. Location Highlights The Oregon Court of Appeals is Oregon's intermediate appellate court, serving the entire state. The court was created by statute in 1969, and its jurisdiction was established by Oregon's legislative assembly. The Court of Appeals receives every appeal or judicial review taken from Oregon's trial courts and administrative agencies, with the exception of a limited number of appeals that go directly to the Oregon Supreme Court. We have a large caseload, and rank consistently as one of the busiest appellate courts in the nation. Position Highlights The Oregon Court of Appeals is hiring a Judicial Assistant (Court Operations Associate). In this role… You will provide complex administrative support to the judges of the Oregon Court of Appeals (COA). Judicial Assistants are generally assigned to assist multiple judges on the court, and a large part of your role is supporting your judges with opinion drafting and publication. You will support your assigned judges by drafting title pages, applying formatting based on the court’s style guide, incorporating edits, organizing multiple drafts and version management, circulating opinions, preparing agendas for the court’s conferences, data entry, proofreading, and finalizing opinions for publication. You will also prepare case materials for oral arguments including gathering briefs and transcripts; maintain your judges’ calendars and more. You will provide office support by answering questions via phone/email; maintaining the office library; providing backup to other judicial assistants; and setting up meetings, conferences, and mediations either in\-person or remote. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission. Application Process Workday times out after approximately 15 minutes of inactivity and all progress will be lost. REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application. REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume. Instructions for REQUIRED Cover Letter and Work History/Resume Cover Letter (REQUIRED) Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name. In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below. Address the cover letter “To the Hiring Manager.” Work History/Resume (REQUIRED) Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name. OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience. Minimum Qualifications (These must be evident in your resume or work history.) The qualified candidate must have a high school diploma or equivalent AND At least three (3\) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents OR Any combination of education and experience equivalent to three (3\) years of experience that typically supports the knowledge, skills, and abilities for the position. Special Qualifications (These must be verifiable.) None. Requested Skills and Attributes (These must be addressed in your cover letter.) Skill in organizing and prioritizing work with competing importance and exercising independent judgment in making appropriate decisions concerning work methods. Experience using a computer for data entry, scheduling, and to manage and maintain records; experience must have been within the past five years. Experience working with and safeguarding sensitive, controversial, and/or confidential information. Experience ensuring the accuracy of forms, memos, or other documents. Experience editing documents for format and style based on established conventions. Ability to meet deadlines, track information, and communicate needed changes to the appropriate person with tact and diplomacy. Working Conditions This is a full\-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week. Occasional after\-hours or overtime work may be required. Occasional phone and in\-person contact with people from diverse backgrounds. Occasional phone and in\-person contact with people who may be facing challenging life circumstances or highly stressful situations. Regular use of the following equipment: telephone, OJD\-assigned computer with multiple monitors, copy machine, fax machine, and scanner. ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case\-by\-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position. Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product. United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I\-9 form confirming authorization to work in the United States. OJD will use E\-Verify to confirm that you are authorized to work in the United States. Future Vacancies Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work. Age\-Based Discrimination OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process. Veterans’ or Oregon National Guard Preference Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans \& State Servicemembers web page for additional details, information, and resources. Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment. Pay Equity As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here. Employee Benefits Click here to access information specific to OJD employee benefits. Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here. Questions and Support If you require an alternate format to complete the application process, call 503\-986\-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here. For questions about a specific OJD job posting, call 503\-986\-5930 OR email ojd.hrsd@ojd.state.or.us. * The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.