Executive Assistant I

Agency

Dept of Health and Human Services

Division

Secretary's Office

Job Classification Title

Executive Assistant I (S)

Position Number

60048202

Grade

NC11

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well\-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Executive Assistant serves as the primary one\-on\-one support to the Executive Director and provides administrative assistance to upper management within the Rural Health Transformation Office. Work includes standardized office support tasks such as maintaining schedules, calendars, and travel arrangements, making purchases, reconciling expenses, and performing administrative duties requiring decision\-making and sound judgment.

Key Responsibilities

• Coordinate and maintain schedules, calendars, and travel\-related activities for executive leadership.
• Under the direction of management, coordinate program conferences, board, steering, and committee meetings and events, including scheduling, organizing agendas, preparing minutes, processing registrations, ordering supplies, securing quotes, completing purchase orders, and other tasks as requested.
• Prepare budget, travel, and conference authorizations and budget requisitions in accordance with DHHS and RHTP Office policy.
• Prepare and distribute correspondence, reports, and other required documents.
• Maintain and update departmental records.
• Monitor and track expenditures.
• Provide leadership reception duties, including answering various questions by phone and in person from staff and the public.
• Serve as primary point of contact for internal and external stakeholders, responding to inquiries and providing information as needed.
• Collaborate with administrative staff and team members to ensure smooth operations, effective communication, and completion of duties as assigned by the supervisor.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $45,431\.00\-$79,504\.00

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Recruitment Range: $45,431\.00\-$79,504\.00

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Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Considerable knowledge of program services, policies, procedures, laws, rules, and regulations; ability to demonstrate and apply this knowledge in performance of administrative support tasks; ability to explain and interpret program information to clients/customers and staff.
• Demonstrated ability to provide executive level support to senior leadership and their respective councils, boards, and collaborative partners; ability to maintain confidentiality of sensitive and confidential information.
• Demonstrated proficiency in the use of Microsoft Office products including Outlook, PowerPoint, Word, and Excel.
• Demonstrated ability to schedule and conduct virtual and in\-person meetings including meeting facilitation, organizing agendas and preparing minutes, preparing travel, and negotiating meeting space within budget, as needed.
• Demonstrated ability to clearly convey, persuade, and negotiate information and ideas to individuals or groups.

*The Posting Will Close At 11:59 P.M. The Night Before The End Date*

The Position Is Time\-Limited

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This Role Is Eligible To Be Hybrid And Requires Onsite Reporting Located Within Raleigh, NC

About the Office of the Secretary

The Office of the Secretary serves as the executive leadership arm of the North Carolina Department of Health and Human Services (NCDHHS), guiding the Department’s mission to improve the health, safety, and well\-being of all North Carolinians. Through strategic oversight and collaborative leadership, the Secretary’s Office supports the effective coordination of over a dozen core divisions, ensuring that agency\-wide priorities are aligned, resources are used responsibly, and services are delivered with equity and impact.

About the Rural Health Transformation Program

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NC Rural Health Transformation Program is a statewide program led by NCDHHS to transform rural health care delivery, improve health outcomes, and ensure sustainable access to care for nearly 3 million rural North Carolinians. The program is funded over five years by the Centers for Medicare \& Medicaid Services (CMS).

The main goals of the program are to:

• Catalyze innovative health care models for rural communities by changing the way providers work together to care for patients in rural NC.
• Transform the rural care experience, building community\-based clinical, behavioral, and social supports close to home.
• Create a sustainable rural health delivery system through underlying systems changes in rural workforce pipelines and care team models, and rural provider financial models.

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high\-quality, low\-cost benefits on a pre\-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for State Benefits

Supplemental Contact Information

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The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/ .

DHHS uses the Merit\-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor’s Executive Order 303 , our agency supports second\-chance employment for individuals who were previously incarcerated or justice\-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates \& Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.
• If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM the night BEFORE the closing date.
• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
• For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD\-214 Member\-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person Substance Abuse Professional Practice Board, etc.) indicated below.

CONTACT INFORMATION:

If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov . *Resumes will not be accepted in lieu of completing this application.*

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution

OR

Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience

OR

High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience

OR

An equivalent combination of education and experience

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Dreisa Yvonne Johnson

Email:

talentacquisition@dhhs.nc.gov