Company Overview
Big Brothers Big Sisters has been a leader in youth mentoring since 1904, believing that every child has incredible potential. As the largest donor\- and volunteer\-supported mentoring network in the nation, we create meaningful matches between adult volunteers and children to foster positive relationships that have a lasting impact.
Summary
Reporting to the CEO, the Executive Assistant is an experienced professional with a strong background providing high\-level support to CEOs and teams within mission\-driven nonprofit organizations. Expertise in attention to detail, project coordination, working with confidential correspondence and handling donor and stakeholder communications, while ensuring seamless day\-to\-day executive operations. Proven ability to anticipate leadership and agency needs, manage competing priorities, and serve as a trusted partner in planning, project coordination, and organizational communications. Highly organized, discreet, and adaptable, with exceptional relationship management and problem\-solving skills in fast\-paced nonprofit environments.
Key responsibilities include:
\- General CEO and Board Support
\- Salesforce CRM (System Training Required)
- Fund development platform \& capabilities
- Donation tracking \& stewardship
- Campaigns
- Grant support
- Payroll and timekeeping
- Monthly federal grant reimbursement
- Monthly financials
- Expense reports
- Credit card reconciliation
- Annual audit
- Logistics, planning, set up
- Sponsorship, In\-kind, participation tracking
- Post\-event reporting
- Manage all vendor contracts and relationships.
- Attention to detail and solid project management skills.
- 3\+ years of experience in nonprofit, project or office management.
- Proven ability to organize and analyze data sets, write concise plans and reports.
- Knowledge of nonprofit policy, procedure, compliance, and budget necessities.
- Capable of working cross\-functionally to build capacity.
- Excellent customer service and written and verbal communications skills.
- Financial and data management experience preferred.
- Bachelors degree preferred.
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
- Bachelor's (Preferred)
- Office management: 5 years (Required)
- Database management: 3 years (Preferred)
\- Finance Support
\- Provide support to all fundraising events.
\- Develop, modify, and deliver agency policies and procedures and manage agency human resource needs.
\- Manage facility, equipment, and supply needs.
\- Other duties as assigned.
*Successful candidates in this process will meet the following requirements*
Hours/Workdays: M\-F, Daytime – some nights and weekends.
Location: Manitowoc and Sheboygan office; some remote options may be available.
Available Benefits:
If you are passionate about making a difference in the lives of young people and possess strong administrative skills, we invite you to apply for the Administrator position at Big Brothers Big Sisters today!
Job Type: Full\-time
Pay: $42,000\.00 \- $52,000\.00 per year
Benefits:
Education:
Experience:
Work Location: In person