Payroll/HR Assistant

Position Summary

The Payroll \& Human Resources Assistant provides critical administrative, onboarding, and compliance support to the Payroll Administrator \& HR Specialist. This position assists with maintaining accurate employee records, coordinating onboarding for new hires and temporary project staff, completing E\-Verify for all new hires, and supporting HR compliance requirements across multiple states.

This role is designed to support HR operations efficiently while allowing the Payroll Administrator \& HR Specialist to focus on higher\-level payroll, compliance, and strategic HR initiatives. The Payroll/HR Assistant plays a key part in maintaining data integrity, timeliness, and compliance across all HR functions.

Essential Duties and Responsibilities

1\. Payroll \& Timekeeping Support (Assist / Prepare)

• Review employee timecards for missing or inaccurate entries and notify supervisors for correction.
• Enter approved PTO adjustments, anniversary hours, and schedule updates in Minute7 and QuickBooks.
• Maintain PTO tracker, including adding new employees to the sheet and updating balances as needed.
• Send weekly email reminders for employees to complete their timesheets.
• Send Veterans Curation Program (VCP) hours to the Director of Administration after each payroll is processed (twice per month).
• Provide backup payroll support and fully process payroll if the Payroll Administrator/HR Specialist is out of the office.

2\. Employee Recordkeeping \& File Reconstruction

• Assist with creating and maintaining complete and compliant employee files (digital and physical).
• Work collaboratively with HR Specialist to obtain missing employee information lost during prior system transitions.
• Support ongoing HR server clean\-up and proper document archiving.
• Assist in collecting missing forms (W\-4, I\-9, emergency contact, certifications, etc.) as needed.

3\. Compliance \& Labor Law Maintenance

• Complete and submit E\-Verify for new hires in all applicable states.
• Conduct and log background checks for Veterans Curation Program (VCP) participants twice per year.
• Obtain and maintain updated federal and state labor law posters for each location and for fully remote employees.
• Research and track annual updates to ensure postings remain compliant.
• Assist with I\-9 audits and ensure all re\-verifications are tracked and completed timely.

4\. Recruitment, Onboarding \& Offboarding Support

• Send new hire invitations through BerniePortal, Minute7, and background check platforms.
• Assist with onboarding logistics for Veterans Curation Program (VCP) classes in Winter/Spring and coordinate temporary technician hire paperwork and onboarding.
• Assemble, track, and upload new hire documents to employee files.
• Make terminated or separated employees inactive in Sage system and remove them from Minute7\.

5\. Benefits \& Employee Data Updates

• Enter benefits changes and 401(k) eligibility updates into PTO tracker sheet.
• Assist with beginning\-of\-year tasks, including entering benefit enrollment updates, PTO increases/resets, and salary increases.
• Update employee contact, role, and department data in HRIS.

Qualifications

• 1–3 years of supportive and collaborative experience preferred.
• Proficient attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficiency with Microsoft 365
• Willingness to learn Minute7 and Sage HRIS systems.
• Excellent communication and follow\-up skills.

Preferred Skills

• Experience conducting E\-Verify and/or background checks.
• Knowledge of HR recordkeeping best practices.
• Familiarity with multi\-state or remote workforce compliance.
• Interest in pursuing professional growth within HR.
• Experience with Sage or similar accounting system

Work Environment

• Regular computer and data\-entry work required.
• Occasional lifting or moving of boxes up to 25 lbs (file maintenance).

Position Scope and Growth

This position provides administrative and compliance support to the Payroll \& HR Specialist and serves as a foundational role in HR operations. The Payroll \& HR Assistant will gain valuable experience in all HR functional areas.

Job Type: Part\-time

Pay: $22\.00 \- $26\.00 per hour

Benefits:

• 401(k)
• Paid time off

Application Question(s):

• How many years of experience do you have in HR, payroll, or administrative support?
• This is an HR/payroll support role with no management or supervisory duties. Are you comfortable in a support role rather than a leadership role?
• This role requires working on\-site at our Stone Mountain office. Are you able to work on\-site every week during business hours (Monday–Friday)?
• This role requires a consistent weekly commitment of 24 to 30 hours. While daily hours may vary, you must be able to work a full 8\-hour shift on payroll processing days and complete 24 to 30 hours every week. Are you able to meet this scheduling requirement?
• How soon are you available to start?

Experience:

• Human resources: 2 years (Preferred)

Ability to Commute:

• Stone Mountain, GA 30083 (Required)

Work Location: Hybrid remote in Stone Mountain, GA 30083