Executive Administrator/Interior Design Operations Coordinator- North Miami Beach, Florida

\\Job Summary:\\

Executive Administrator / Interior Design Operations Coordinator

SOURCED INTERIORS Luxury Design \+ Staging

Miami / South Florida

SOURCED INTERIORS is seeking a highly organized, detail\-oriented Administrative / Studio Coordinator to support the daily operations and operations management of our luxury interior design studio. This role requires excellent follow\-through, strong communication skills, strong computer skills across all facets of business administration, and the ability to manage multiple moving parts with accuracy and discretion.

The ideal candidate is polished, proactive, resourceful, and extremely attentive to detail. This person should be comfortable working in a fast\-paced creative environment where organization, presentation, technology, operations, and precision matter. An exceptional, can\-do positive attitude is a must.

Responsibilities

• Provide administrative and operations management support to the principal and design team
• Manage calendars, scheduling, appointments, meetings, and day\-to\-day coordination
• Assist with client communication, vendor follow\-up, and project correspondence
• Track orders, proposals, invoices, samples, deliveries, approvals, and project\-related documents
• Organize digital files, client folders, vendor information, and project materials
• Coordinate with vendors, showrooms, receivers, contractors, consultants, and service providers
• Assist with preparing proposals, presentations, spreadsheets, schedules, reports, and client\-facing documents
• Support office procedures, internal workflows, task tracking, and operational systems
• Maintain office organization, sample library, project tracking systems, and studio resources
• Follow up consistently on outstanding items, deadlines, approvals, and deliverables
• Help ensure daily studio operations run efficiently, professionally, and with a high level of detail
• Support day\-to\-day studio needs as required

Computer \& Technology Skills

• Strong computer skills across all facets of daily business operations
• Proficient with email, digital calendars, spreadsheets, word processing, and cloud\-based file organization
• Comfortable preparing client\-facing documents, proposals, presentations, spreadsheets, schedules, and reports
• Experience with Google Workspace, Microsoft Office, Apple Pages/Numbers/Keynote, Canva, Dropbox, and similar programs preferred
• Ability to organize, name, track, and maintain digital files with accuracy and consistency
• Comfortable learning and using project management, communication, and design\-support platforms
• Tech\-savvy, resourceful, and able to troubleshoot basic computer, printer, scanner, and file\-sharing issues
• Familiarity with social media platforms, online ordering, vendor portals, and web\-based research is a plus

Qualifications

• Prior administrative, office coordinator, operations, executive assistant, or design studio experience preferred
• Exceptional attention to detail is required
• Strong written and verbal communication skills
• Highly organized with excellent follow\-through
• Comfortable managing multiple tasks, workflows, and shifting priorities
• Professional, polished, and client\-service oriented
• Strong computer skills across all facets of business administration
• Ability to support operations management, systems, scheduling, vendor coordination, and internal organization
• Interior design, architecture, construction, or luxury service experience is a plus

Ideal Candidate

You are someone who notices the details others miss. You are organized, thoughtful, dependable, and operationally minded. You understand the importance of presentation, accuracy, responsiveness, digital organization, and efficient systems. You take ownership of your work, follow through without being reminded, and enjoy helping a creative business run smoothly.

Compensation

Compensation commensurate with experience. Estimated range: $25–$30/hour or $55,000–$62,400 annually, depending on experience and scope of responsibilities.

Job Type: Full\-time

Pay: $24\.00 \- $30\.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Application Question(s):

• Do you have reliable transportation? The position involves job site visits.

Language:

• English (Required)

Ability to Commute:

• Aventura, FL 33160 (Required)

Work Location: Hybrid remote in Aventura, FL 33160