Executive Assistant

About Us: KI Liquid Engineering is a leading chemical manufacturing company specializing in the production of high\-quality industrial and consumer products. With a commitment to innovation and regulatory compliance, we uphold the highest standards in the industries we serve, including pharmaceuticals, medical devices, and consumer goods. Our regulatory specialists ensure we navigate complex regulations, maintain industry standards, and stay ahead of evolving compliance requirements.

Job Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Regulatory Affairs team. The ideal candidate will be detail\-oriented with exceptional communication skills and the ability to manage multiple tasks efficiently. This role is crucial in streamlining the team’s operations, coordinating communications, and managing day\-to\-day administrative tasks, all while contributing to the company’s overall regulatory compliance efforts.

Key Responsibilities:

* Administrative Support:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Provide high\-level administrative support to the operations management team by preparing documentation, organizing and maintaining regulatory files, reports, and compliance records.
• Serve as the first point of contact at the front desk, greeting visitors and managing inquiries professionally.
• Coordinate travel arrangements and prepare itineraries for the senior management team as needed.

* Document Management:

• Assist with the preparation, review, and submission of regulatory documents, compliance reports, and correspondence.
• Maintain up\-to\-date records of regulatory filings, approvals, and communications with regulatory agencies.
• Ensure all regulatory documentation is properly filed, archived, and accessible in accordance with industry standards.

* Communication \& Coordination:

• Serve as the point of contact between the regulatory affairs team and internal stakeholders, ensuring timely and efficient communication across departments.
• Prepare meeting agendas, take meeting notes, and track action items to ensure regulatory compliance tasks are completed in a timely manner.
• Support the development and distribution of internal training materials on regulatory compliance topics for staff.

* Compliance Assistance:

• Help track changes to relevant regulations, standards, and industry guidelines.
• Assist with the analysis of regulatory requirements and contribute to the development of compliance policies and procedures.
• Monitor regulatory developments and prepare summaries or reports for internal teams.

* Research Support:

• Conduct research on regulatory issues, proposed regulations, and industry trends to provide information that will assist the regulatory affairs team in advocacy and compliance activities.
• Assist in preparing presentations or reports for senior management regarding regulatory compliance matters and proposed regulatory changes.

Qualifications:

* Experience:

• 3\+ years of experience in an executive assistant or administrative support role, preferably in a regulatory affairs or compliance environment.
• Experience in the chemical manufacturing, pharmaceutical, medical device, or consumer products industries is highly preferred.

* Skills:

• Proficiency in front desk operations with excellent customer service skills.
• Strong calendar management abilities to prioritize tasks effectively.
• High level of computer literacy with experience in Google Suite and Microsoft Office applications.
• Strong organizational and time\-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with the ability to effectively interact with internal teams and external regulatory agencies.
• Ability to perform data entry tasks with a keen eye for detail.
• Experience in event planning is a plus, showcasing strong organizational skills.
• Strong clerical skills to assist with various office tasks efficiently.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work independently and with a high level of attention to detail.

* Education:

• A Bachelor’s degree in business administration, chemistry, life sciences, or a related field is preferred.
• Additional certifications or training in regulatory affairs, compliance, or project management is a plus.

Why Join Us: At KI Liquid Engineering, you will be part of a dynamic and innovative team focused on making a significant impact in the chemical manufacturing industry. This role offers an exciting opportunity to be involved in regulatory compliance efforts that span multiple industries, while working with a team of professionals dedicated to maintaining the highest standards of integrity and safety.

Job Type: Full\-time

Pay: $56,832\.00 \- $66,330\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• Administrative: 3 years (Required)

Ability to Commute:

• Santa Fe Springs, CA 90670 (Required)

Work Location: In person