Office Administrator/Intake Specailist

Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills. In this role, you will manage administrative tasks, coordinate office activities, and serve as the first point of contact for our organization. Your energy and enthusiasm will help foster a welcoming and productive workplace atmosphere.

Responsibilities

• Answer multi\-line phone systems promptly, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to maintain organized records
• Manage calendar scheduling, appointments, and meeting arrangements efficiently
• Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and presentations
• Perform basic bookkeeping tasks using QuickBooks or similar accounting software
• Support office management activities including supply inventory, maintenance requests, and administrative support for various departments

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Docs)
• Strong clerical skills including data entry, filing, proofreading, and document formatting
• Exceptional customer service abilities with effective phone etiquette and interpersonal skills
• Bilingual capabilities are highly desirable to serve diverse client needs effectively
• Experience with bookkeeping software such as QuickBooks is a Must.
• Ability to multitask efficiently while maintaining attention to detail and managing time effectively
• Personal assistant or Construction receptionist experience is advantageous but not required

Join us to be a key contributor in creating an organized, welcoming environment where efficiency meets excellence!

Pay: $35,000\.00 \- $45,000\.00 per year

Work Location: Hybrid remote in Tallassee, AL 36078