Executive Assistant / Chief of Staff — Healthcare & Business Operations

Executive Assistant / Chief of Staff — Healthcare \& Business Operations

Location: Bloomfield Hills, MI (In\-Person Only) Job Type: Full\-Time

Compensation: Based on Experience

About the Role

This is not a typical EA job.

You will be working directly with a physician entrepreneur who runs multiple healthcare and business ventures simultaneously — including a hospitalist group, a hyperbaric oxyegn therapy center, a five\-location podiatry practice, a national telehealth company, and a restaurant concept currently in launch.

You will attend meetings on his behalf. You will manage communications, schedules, and follow\-ups across multiple organizations. You will be expected to understand what is being discussed — clinically, operationally, and financially — and act on it without hand\-holding.

If you need a lot of direction, this role is not for you. If you thrive in high\-velocity, multi\-entity environments and can context\-switch fast, keep reading.

What You Will Own

• Inbox and calendar management across multiple businesses
• Meeting attendance, note\-taking, and action item follow\-through
• Coordination between business partners, clinical staff, vendors, and external teams
• Drafting communications, memos, and operational documents
• Keeping the principal informed, organized, and ahead of deadlines
• Supporting business operations tasks as assigned — no task is too big or too small

What We're Looking For

Non\-negotiables:

• 3\+ years of experience as an EA, Chief of Staff, Practice Administrator, or healthcare operations role
• Baseline fluency in healthcare operations — you know what a credentialing packet is, what NP oversight means, what prior authorizations are, and how a medical practice runs
• Exceptional written and verbal communication
• Highly organized, self\-directed, and proactive
• Comfortable representing someone else in a professional setting
• Discretion — you will have access to sensitive business and clinical information

Strong Plusses:

• Background in multi\-site medical group, hospital system, or physician\-owned practice
• Experience supporting a C\-suite executive or physician leader
• Familiarity with business operations, P\&L, vendor management
• Exposure to healthcare billing, compliance, or telehealth operations
• Experience using project management tools (ClickUp, Asana, Monday, etc.)

What This Is Not

• This is an in\-person role — remote work is not available
• This is not a role where you wait to be told what to do
• This is not a stepping stone position — we want someone who wants to grow with us long\-term

About the Businesses

You will be supporting operations across:

* Hospitalist Group — physician\-led, overseeing a team of Nurse Practitioners

* Hyperbaric Therapy Center — founder\-led HBOT clinic with a medical and wellness focus

* Podiatry Practice Portfolio — five office locations across Michigan

* National Telehealth Platform — currently launching, focused on longevity and metabolic health

* Restaurant Venture — investor and operational oversight role in a new concept

How to Apply

Submit your resume and a brief cover note answering two questions:

• Describe the most complex operational environment you have supported.
• What is your baseline familiarity with healthcare operations — be specific.

Applications without a cover note will not be reviewed.

Pay: $53,402\.21 \- $64,312\.34 per year

Benefits:

• Paid time off

Application Question(s):

• Have you previously supported an executive, physician, or business owner across multiple organizations or locations simultaneously? If yes, briefly describe the environment.
• How familiar are you with healthcare operations terminology and workflows — such as credentialing, prior authorizations, NP oversight, or medical billing? Rate yourself 1–5 and give a specific example.
• Describe a situation where you had to make a judgment call or take action on behalf of your employer without being able to reach them first. What did you do and what was the outcome?

Experience:

• Healthcare management: 2 years (Required)
• Executive Assistant: 3 years (Required)

Language:

• English (Required)

Work Location: In person