Administrative Assistant/ Personal assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant/Personal Assistant to join our team. This role is vital in providing comprehensive administrative and executive support, ensuring smooth daily operations, and assisting with personal tasks to help our leadership stay focused on strategic priorities. The ideal candidate will demonstrate exceptional organizational skills, proactive problem\-solving abilities, and a positive attitude. This paid position offers an exciting opportunity to contribute to a vibrant work environment while honing your administrative expertise.

Duties

• Manage complex calendars and schedule appointments using Microsoft Outlook Calendar and Google Workspace, ensuring optimal time management for executives and team members
• Coordinate and plan events, meetings, and travel arrangements with attention to detail and efficiency
• Handle phone etiquette professionally across multi\-line phone systems, screening calls and directing inquiries appropriately
• Perform data entry, filing, and record\-keeping using office management software such as QuickBooks, Microsoft Office Suite, and DocuSign for document signing
• Provide executive administrative support including proofreading documents, transcription of notes, and preparing reports or presentations
• Oversee office management tasks such as supply ordering, front desk duties, and maintaining a welcoming environment for visitors
• Assist with bookkeeping responsibilities including basic bookkeeping tasks and tracking expenses

Qualifications

• Proven experience as an administrative assistant or personal assistant with strong office management skills
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Excellent organizational skills with the ability to multitask effectively in a fast\-paced environment
• Strong typing speed combined with exceptional proofreading and transcription abilities
• Experience with event planning, project coordination, and calendar management tools
• Knowledge of QuickBooks or similar bookkeeping software is preferred
• Outstanding phone etiquette and customer service skills to handle inquiries professionally
• Ability to maintain confidentiality and exercise sound judgment in all situations
• Prior experience supporting executives or high\-level professionals is highly desirable

Join us to be an essential part of a dedicated team that values proactive support, efficient operations, and a positive work atmosphere. Your expertise will help drive our success while providing invaluable assistance to our leadership!

Job Types: Full\-time, Part\-time

Pay: $22\.00 \- $26\.00 per hour

Benefits:

• Flexible schedule
• Flexible spending account

Work Location: Hybrid remote in Hamden, CT 06518