Office Manager

Job Overview

We are seeking a proactive and organized Office Manager to join our team! This vital role combines efficient office management with leadership to ensure smooth daily operations. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills. You will oversee administrative tasks, handle financial record\-keeping, and provide exceptional customer support, all while maintaining a positive and energetic work environment. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative and financial expertise.

Responsibilities

• Manage daily office operations, including front desk duties and multi\-line phone systems, ensuring a welcoming environment for clients and visitors
• Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• Provide exceptional customer service through phone etiquette, in\-person interactions, and email correspondence
• Maintain organized filing systems, data entry records, and ensure accuracy in all clerical documentation
• Support calendar management and scheduling for team meetings, appointments, and deadlines using Google Workspace or Microsoft Office tools
• Assist with administrative tasks such as proofreading documents, managing office supplies, and supporting personal assistant duties as needed
• Ensure efficient office management by implementing organizational systems that enhance productivity and streamline workflows
• Experience with accounting a plus
• Experience with Quickbooks a plus
• Experience with HouseCall Pro a plus
• Experience with Payroll, Gusto, ADP or similar platforms a plus
• Experience with marketing and social media a plus
• Experience with Human Resources
• Experience with dealing with customers in the home services field a plus

Skills

• Proficiency in QuickBooks accounting software and strong computer literacy across Microsoft Office and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively in a fast\-paced environment
• Experience in office management, clerical work, data entry, filing, and administrative support roles
• Strong customer service skills with professional phone etiquette and experience handling multi\-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Knowledge of medical or dental receptionist duties is a plus but not required
• Proven time management skills with the ability to prioritize tasks efficiently while maintaining attention to detail
• Experience in bookkeeping or financial record keeping is essential for accurate financial management

Join us in creating a vibrant workplace where your organizational talents and proactive attitude will make a real difference! This role is perfect for someone eager to grow their career in office administration while supporting a friendly team dedicated to excellence.

Pay: From $60,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person