Office Manager

Job Summary

Lone Star Training Center is seeking a dependable, professional, and organized Administrative Assistant to support daily office operations and assist with school district, employer and organization partnerships and enrollment activities. This role requires a high level of professionalism in all communications and interactions, while providing administrative support, customer service, and outreach to schools and businesses regarding certification programs.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Respond to inquiries from students, customers, and prospective customers with professionalism and timeliness (phone, email, and in person)
• Provide general office support including filing, data entry, document preparation, and record maintenance
• Schedule appointments, meetings, and virtual presentations while maintaining a professional calendar and communication process
• Maintain accurate and organized records of student inquiries, enrollments, and business contacts
• Assist with intake and enrollment paperwork, ensuring accuracy and completeness
• Discuss certification programs with school districts and businesses to identify student enrollment opportunities
• Identify and engage businesses to offer employee upskilling through certification programs
• Conduct virtual presentations to promote programs in a professional and polished manner
• Follow up on inquiries and assist with closing enrollments
• Support coordination of classes, events, and program logistics

Basic Requirements

• Intermediate proficiency in Microsoft Word and Excel
• Strong communication and customer service skills
• Demonstrated professionalism in verbal, written, and in\-person interactions
• Reliable and able to work during office hours 8 a.m. – 5 p.m.; 1 hour lunch break 12 p.m. – 1 p.m.
• Ability to manage multiple tasks and stay organized in a fast\-paced environment
• Strong attention to detail and accuracy
• Reliable transportation required

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Compensation and Benefits

• Compensation: $15/hr
• Benefits: This position does not include employer sponsored benefits