JOB
Hiring Range: $41,000\.00 \- $46,000\.00 annually This is an in\-person position. This position has an anticipated work schedule of Monday – Friday, 7:30am – 4:00pm, subject to change.Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.This entry\-level position provides a variety of routine administrative functions in support of the department of office; helps to facilitate efficient operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in\-person presence as an essential job function. This position may be subject to grant funding.
EXAMPLE OF DUTIES
Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes. Emails and faxes documents, drafts communication for review, and makes copies.Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. Greets and assists visitors and clients; provides information and responds to routine questions, complaints, and referrals.Maintains databases for tracking of information; inputs, changes, and updates information in databases, ensuring accuracy and completeness. Maintains files and folders; updates and maintains filing systems to ensure accuracy. Assists in meeting coordination, including scheduling dates, times and locations as needed.Performs data entry; tracks and maintains program data. Prepares reports, calendars, graphs, and/or spreadsheets for program activities. Creates and updates a variety of forms and documents, such as handouts, training aids, binders, etc..Sorts and distributes incoming mail and faxes; processes outgoing mail based on assignment. May maintain office equipment and supply inventory. Performs other duties as required. Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others.Supervision Received: Receives direct supervision. This classification normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. Frequent direction, guidance, and coaching from supervisor is expected.
SUPPLEMENTAL INFORMATION
Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs. The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.