Administrative Assistant (Accounting)

Administrative Assistant (Accounting) – Entry\-Level \| Full\-Time, On\-Site

Our dynamic transactional law firm is seeking a detail\-oriented and highly organized individual to join our Wiring Department in an entry\-level role. This is an excellent opportunity for recent graduates or early\-career professionals looking to build a career in legal accounting, wire operations, and real estate finance.

This is a full\-time, on\-site position based in our Central New Jersey office, Monday through Friday, 8:30 AM – 5:30 PM, with occasional flexibility for overtime. You will work directly under the Wire Specialist and Chief Closing Officer (CCO), gaining hands\-on experience in a high\-volume, fast\-paced financial environment.

Key Responsibilities

• Assist the Wire Specialist with
daily wire processing and tracking of incoming and outgoing funds
• Verify and confirm
wire instructions, ensuring accuracy and compliance with firm protocols
• Maintain organized records of all wire activity, confirmations, and supporting documentation
• Input and manage financial and transactional data in
Excel and internal systems (Quickbase training provided)
• Monitor and track
funding status across multiple files and follow up as needed
• Assist with
trust account\-related administrative tasks and internal reporting
• Review documentation for completeness and accuracy prior to funding
• Communicate with internal teams regarding wire status and updates
• Support general administrative functions, including file organization, scanning, and uploading documents
• Assist with post\-closing follow\-ups and reconciliation support

Who You Are

• Highly
detail\-oriented, especially when working with numbers and financial data
• Organized and able to manage multiple tasks in a
deadline\-driven environment
• Comfortable working with
Excel, data entry, and financial tracking systems
• Interested in building a career in
wire operations, accounting, or legal finance
• Professional, reliable, and eager to learn

Qualifications

* Bachelor’s Degree required (Accounting, Finance, or related field preferred)

• Strong proficiency in
Microsoft Office, especially Excel
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to multitask and meet deadlines in a fast\-paced environment
• Strong written and verbal communication skills
• Professional demeanor and willingness to learn

This is not a remote position. We are seeking a candidate who is eager to grow within a high\-volume wiring and accounting environment and contribute to a team that values precision, efficiency, and accountability.

Job Type: Full\-time

Pay: From $22\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• Do you have a degree in accounting or finance?

Education:

• Bachelor's (Required)

Ability to Commute:

• Marlboro, NJ 07746 (Required)

Work Location: In person