Administrative Assistant (Transactional)

Administrative Assistant (Transactional/Legal) – Full\-Time, On\-Site

Our dynamic transactional law firm is seeking a driven and detail\-oriented individual to join our team in an entry\-level role. This is an excellent opportunity in Central New Jersey for recent college graduates looking to build a career in the legal field. This is a full\-time, on\-site position based in our office from 8:30 AM to 5:30 PM, Monday through Friday, with occasional flexibility for overtime. The position provides hands\-on experience in the closing process with room for long\-term growth and advancement.

Key Responsibilities:

• Draft correspondences and other formal documents, including but not limited to, data input
• Prepare intake forms for document preparation; review same for accuracy
• Work and oversee our document preparation team
• Draft and send initial client correspondence and emails
• PDF loan packages and upload same for client review
• Input data to Excel spreadsheets
• Answer inbound telephone calls
• Open, organize, and maintain legal files; assist with file closeouts
• Review executed legal packages for accuracy; scan and upload to client systems
• Enter and maintain data in Excel spreadsheets and Quickbase (training provided)
• Confirm and track wire instructions
• Manage and follow up on post\-closing items
• Prepare FedEx shipping labels and coordinate weekly outgoing packages
• Manage scheduling and calendaring
• Answer phone calls for the department

Qualifications:

• Bachelor’s Degree (required)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines in a fast\-paced environment
• Proficiency in Microsoft Office and Adobe
• Professional demeanor and a strong willingness to learn

This is not a remote position. We are looking for a candidate eager to grow within the firm and contribute to a high\-performing team.

Job Type: Full\-time

Pay: From $22\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Education:

• Bachelor's (Required)

Experience:

• legal or law firm : 1 year (Preferred)

Ability to Commute:

• Marlboro, NJ 07746 (Required)

Work Location: In person