Position Type Classified Appointment Type Regular FTE %
100%
Work Schedule (if atypical)
M\-F, 8\-5\. This is an onsite position.
University Overview
Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it’s a home for passionate individuals like you.
At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you’re fueled by these principles and are eager to make a meaningful impact, your journey begins here.
With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000\+ accomplished alumni. As the \#1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.
Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today!
Diversity Statement
The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.
Job Description Summary
Provide information to all graduate and doctoral students and faculty inquiring about general program requirements or specific graduate processes. This position will provide administrative support to the Director and Senior coordinator in the day to day operation of the Graduate Academic Services department.
Minimum Qualifications
- 2 years of experience with office/clerical support.
- 2 years of experience providing exceptional customer services skills.
- 2 years of experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
- 2 years of administrative experience in a service\-oriented environment, preferably in higher education including data entry, filing, scanning, etc.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files.
- Ability to maintain confidentiality at all times for data and records.
- Skills in working with graduate/doctoral students.
- Knowledge of Degree Works and Banner student systems.
Preferred Qualifications
Benefits Summary
Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job\-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation
Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.
Employment is contingent upon successful completion and clearance of a background check and employment verification.
Location La Verne Main Campus Number of Vacancies Physical Demands Summary
The physical demands include the ability to sit, stand, walk, bend, and lift up to 20 pounds occasionally. Clear verbal and written communication is essential, as the position involves frequent interaction with colleagues, clients, or external partners.
The noise level is generally low to moderate. The position may occasionally involve meeting deadlines or managing multiple priorities, which can require sustained focus and mental stamina.
Do the essential functions of this job require lifting? Yes If yes, list maximum weight and duration Up to 20Lbs. Describe work environment This position is based in a standard office environment and primarily involves sedentary work. Employees are expected to spend extended periods of time working at a desk, using a computer, and engaging in routine office tasks such as emailing and phones.
Duties
Specific Duties
Screen and direct all incoming telephone inquiries and maintaining GAS email, respond following university (as well as program) policies and procedures, redirect inquires to alternate rescources for information; academic department, financial aid, registrar’s, student accounts, etc.; requiring knowledge of ULV policies and procedures regarding registration, graduation and diplomas.
Percentage Of Time 25%
Specific Duties
Grade Changes: Maintain and update student records in Banner by processing all grade changes, verifying all information on the change form is correct: a. contact instructor for correction and/or verification as needed. b. Update students academic standing if necessary. c. Scan into BDMS.
Percentage Of Time 20%
Specific Duties
Advanced Standing/Advancement to Candidacy: a. Verify all advanced standing forms are correct and payment has been received. b. Scan into BDMS
Percentage Of Time 15%
Specific Duties
Assist with the official analysis of graduation eligibility and managing department tracking sheet for advance standing and commencement. Assist in student notification of academic standing as a result of academic probation and disqualification.
Percentage Of Time 10%
Specific Duties
Diploma Orders: Review all names and addresses are correct. Assist in student notification of student record holds preventing release of diploma. Pack and mail out all diplomas and update banner that diploma has been sent out. Participate in commencement ceremonies.
Percentage Of Time 10%
Specific Duties
Graduate Appeal: Receive graduate appeals from students and departments evaulating them for clarity and completeness.
Percentage Of Time 5%
Specific Duties
Provide administrative support to the Senior Coordinator in the doctoral dissertation process, including assisting with dissertation forms, tracking submissions and requirements, and supporting follow\-up communication.
Percentage Of Time 5%
Specific Duties
Manage and maintain ordering all deparmtent supplies.
Percentage Of Time 5%
Specific Duties
All other duties as assigned.
Percentage Of Time 5%
Salary Range
Minimum: $21\.86
Maximum: $25\.24
Posting Detail Information
Posting Number 2024\-251181SA
Special Instructions to Applicants
The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
Open Date 04/30/2026
Close Date
Open Until Filled No