Job Title: Administrative Assistant\- Create
Job Summary:
The Administrative Assistant is responsible for performing Administrative related duties and works closely with the executive and administrative team in supporting the overall mission of the organization.
Primary Duties \& Responsibilities include, but are not limited to:
- Meet and greet visitors and clients in a courteous and professional manner and direct them to the appropriate personnel/area.
- Sort, distribute and track incoming/outgoing mail and packages.
- Order supplies.
- Organize and file documents.
- Maintain office equipment and contact vendors for repairs and maintenance.
- Provide general administrative support to Program Director, Executive team in preparing and collating meeting packets, typing of documents and data entry as needed.
- Attend Staff Meetings and record minutes.
- Maintain and organize business licenses and certifications.
- Maintain master file of all program documents.
- Function as the Custodian for, and maintain, Petty Cash.
- Ensure the OASAS data system is up to date; enter Admissions and Discharges, and complete monthly reports.
- Review OASAS Bulletins to ensure internal policy and procedures are up to date.
- Performs/assists with any other duties as required by the executive and administrative team.
- Participate in Program Reviews and Audits, and facilitate the CAP process.
- Maintain Clinical Chart Archive.
- Maintain the Staff Training Calendar; schedule staff trainings, collect sign\-in sheets, course materials and certificates as applicable.
- Minimum 2\-4 years of office administration experience.
- Demonstrated PC literacy and proficiency, including knowledge of Microsoft Office: Word, Outlook and Excel.
- Exceptional organizational skills with the ability to multi task.
- Strong attention to detail.
- Ability to multi\-task in a fast paced environment.
- High School Diploma/Bachelor’s Degree\-preferred.
Qualifications/Criteria:
Education:
Monday to Friday