Executive Assistant to CEO

Overview

We are seeking a highly organized and proactive Executive Assistant to serve as the right hand to the CEO of two growing, space\-focused tour and hospitality companies.

This dynamic role requires someone who can manage multiple priorities with precision while maintaining a calm, solutions\-oriented presence. You will play a key role in supporting daily operations, facilitating strategic initiatives, and ensuring an exceptional experience for both guests and internal teams.

A great fit for someone who enjoys contributing their experience in a flexible, entrepreneurial environment while remaining connected to the excitement and evolution of the Space Coast.

Responsibilities

• Manage the CEO’s complex calendar, meetings, and priorities with precision and foresight
• Handle incoming guest inquiries via phone, email, and text with professionalism and warmth
• Deliver a high\-touch, concierge\-level customer experience aligned with a luxury brand
• Manage bookings and communications using Peek Pro
• Ensure all guest documentation and compliance requirements are met prior to tours
• Coordinate daily operations with guides, drivers, and staff to ensure seamless execution
• Troubleshoot last\-minute changes or issues with calm efficiency
• Prepare and proofread correspondence, reports, and documents
• Assist with bookkeeping and tracking using QuickBooks
• Maintain organized systems, records, and workflows
• Support project coordination and follow\-through on key initiatives
• Assist with light marketing efforts, including social media and guest communications

Qualifications

• Proven experience as an Executive Assistant or in a similar high\-level support role
• Strong organizational skills with the ability to prioritize and pivot in a fast\-paced environment
• Excellent communication skills with polished phone and email etiquette
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with QuickBooks preferred
• Willingness to learn Peek Pro Reservation booking software
• Experience in hospitality, tourism, operations, or customer service is a strong plus
• High level of discretion, professionalism, and attention to detail

Who You Are

• A proactive self\-starter who anticipates needs and takes initiative
• Calm under pressure with a positive, solutions\-oriented mindset
• Detail\-oriented yet able to see the bigger picture
• Adaptable and comfortable wearing multiple hats
• Naturally curious, especially about space, history, and exploration

Compensation

• Compensation structured based on experience and schedule
• Flexible hourly or salaried arrangement
• Opportunity for growth as the role and company evolve

Location \& Schedule

• Based in Cape Canaveral, Florida
• Flexible schedule; may include occasional weekends

How to Apply

Please submit your resume along with brief responses to the following:

• Describe a time you supported a busy executive or managed multiple priorities—what did you do day\-to\-day?
• How do you stay organized when priorities shift quickly?
• What interests you about this role and working in a space\-focused environment at this point in your career?

Pay: From $20\.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Cape Canaveral, FL 32920