Part-Time Executive Assistant (Construction & Finance Focus)

Job Summary

Hometown Design\-Build is a growing construction firm seeking a highly organized and numbers\-driven Executive assistant to support our leadership team. This isn’t just a scheduling role—we need a sharp professional who understands the financial flow of a construction project.

The ideal candidate is a self\-starter who thrives in a flexible work environment and has a eye for detail, particularly when it comes to cost\-plus invoicing and accounts payable.

Responsibilities

* Financial Documentation: Prepare and compile detailed cost\-plus invoices, ensuring all receipts, subcontractor bills, and labor hours are accurately accounted for.

• Manage and coordinate projects, appointments, and meetings using Google Calendar Workspace tools, ensuring all commitments are organized efficiently.
• Provide support to the design team and project manangers in approving invoices, monitoring material purchases and vendor relationships
• Support bookkeeping activities utilizing QuickBooks for invoicing, expense tracking, and basic financial recordkeeping.

Skills

* Construction Experience (Preferred): Familiarity with construction terminology, lien waivers, and the "cost\-plus" billing model is a significant plus.

• Proven experience in executive administrative support or personal assistant roles with strong organizational skills.
• Proficiency in Google Sheets, Docs, Google Workspace applications, and data entry systems.
• Familiarity with QuickBooks for bookkeeping tasks; experience with DocuSign is a plus.
• Strong office management capabilities including filing systems, clerical experience, and front desk operations.
• Knowledge of construction project processes and basic finance principles is advantageous but not required; willingness to learn is essential. This role offers an engaging environment where your organizational talents will directly impact the efficiency of our operations. Join us if you’re ready to bring energy and precision to a vital supporting role within our team!

Pay: $20\.00 \- $26\.00 per hour

Benefits:

• 401(k)
• Flexible schedule

Work Location: Hybrid remote in Honeoye Falls, NY 14472